Part-Time Athletics Administrative Assistant

About the Role

The Athletics Administrative Assistant plays a key role in ensuring the efficient coordination of athletic programs, events, and communications while supporting student-athletes, coaches, families, and administrators. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will provide administrative support to the Athletics Director and may also support school administration as needed.

Responsibilities

• Assist with scheduling athletic contests, meetings, transportation, and facilities.
• Serve as a point of contact for communication with administrators, coaches, families, students, officials, and community partners.
• Support preparation and organization for home and away athletic events.
• Collect, organize, and maintain student-athlete documentation, including physical examination forms, code of conduct agreements, and other required paperwork.
• Monitor and document athletic eligibility requirements, including academic and participation records.
• Maintain accurate records and databases related to athletic programs.
• Assist with distribution of athletic information, schedules, and announcements.
• Support inventory management of athletic equipment and supplies.
• Prepare reports, correspondence, and other documents as requested.
• Provide customer service to students, families, staff, and community members.
• Perform other duties as assigned by the Athletic Director and school administration, such as scheduling other activities, supporting on-site events, and providing testing support.

Requirements

• High school diploma or equivalent required; associate's degree preferred.
• Previous administrative, office, or school-based experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office, and basic data management systems.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently and collaboratively with a variety of stakeholders.
• Familiarity with school athletics and eligibility requirements is preferred.
• Bilingual in Spanish preferred.

Skills

• Exemplary communication and interpersonal skills.
• Proficiency in digital and technology tools, including but not limited to MS Suite, Google Suite, data interpretation and analytics, and various athletics software (e.g., DragonFly).
• Exemplary personal integrity and accountability.
• Ability to model the highest levels of ethical responsibility, individual accountability, and time management.

Schedule

• Part-time position (10-15 hours per week).
• Flexible schedule based on athletic department/school needs.
• Some evening and occasional weekend hours may be required to support events.

Pay

$20.00 per hour.