Part-Time Associate, Accounting

About the role

The Part-time Associate, Accounting supports the Associate Manager, Revenue & Accounting and works closely with the Controller. This role involves working with multiple systems, including Sage Intacct (accounting), Salesforce (donor database), and EveryAction (donor tracking).

Responsibilities

• Record check donations: accurately enter all check donations into Salesforce and Sage Intacct.
• Record electronic donations: ensure accurate recording of electronic donations for the Action Fund from various online channels and electronic transfers.
• Prepare donor invoices: create invoices for special events, grants, and other donor activities, and apply corresponding cash receipts.
• Collaborate with Development: work with the Development team to identify, code, and report major gifts accurately in Salesforce and Sage Intacct.
• Manage the Accounting inbox: monitor and respond to incoming accounting-related emails.
• Retrive and process mail: pick up mail from the post office on a set schedule and follow required two-person protocols for opening and processing sensitive documents.
• Process weekly cash receipts: travel to SHP’s Newtown, CT headquarters 1–2 times per week (depending on volume) to process cash receipts.
• Reconcile credit card activity: reconcile the CFO’s company credit card monthly and submit accurate coding to Accounts Payable.
• Support general accounting tasks: assist with additional accounting responsibilities as assigned.

Qualifications

• 2+ years of professional experience.
• Proficiency in Microsoft Excel and comfort working with numbers and large data sets.
• Strong analytical and organizational skills with high attention to detail.
• Effective communication skills, both written and verbal.
• Ability to collaborate across teams and work efficiently in a fast-paced environment.
• Proactive and resourceful approach to problem-solving and new tasks.
• Experience with Salesforce or CRM systems is a plus.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with discretion.

Benefits and Salary Range

This is a part-time role with an hourly rate of $24.50. We will offer an average of 15-25 hours per week with the possibility of additional hours during peak periods or staff vacations. SHP uses a structured internal rubric to guide salary placement and ensure equitable pay. As practice, we do not negotiate salaries. Our organization operates within a distributed workforce, allowing for location flexibility across the country for most positions. SHP Offers: Employer paid Employee Assistance Program Remote office support for eligible tasks, including a laptop, home office reimbursement, and monthly Wi-Fi reimbursement up to $20.