Part-Time Administrative & Recruiting Assistant

Position Summary

Zenius Corporation is seeking a dependable and organized Part-Time Administrative & Recruiting Assistant to support our recruiting and general business operations. This is an entry-level position well suited for someone looking for a flexible, part-time opportunity while gaining experience in recruiting, human resources, and business administration. The individual will assist with routine administrative activities, candidate tracking, document organization, data entry, and other operational tasks. Training will be provided for Zenius's internal systems and processes.

Responsibilities

• Assist with maintaining and updating candidate records in the Applicant Tracking System (ATS).
• Upload and organize resumes, candidate documents, and recruiting records.
• Review candidate records for missing or incomplete information.
• Assist with posting, updating, and closing job openings.
• Perform basic data entry and maintain recruiting and administrative spreadsheets.
• Assist with organizing electronic files and documents in SharePoint.
• Support recruiters with interview scheduling and candidate follow-up as needed.
• Conduct basic internet research related to recruiting and business operations.
• Assist with maintaining contact lists and other internal records.
• Help prepare and format routine documents and reports.
• Perform other administrative and recruiting support duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Basic proficiency with Microsoft Word, Excel, Outlook, and internet-based applications.
• Strong attention to detail and organizational skills.
• Ability to follow instructions and complete assignments independently.
• Good written and verbal communication skills.
• Comfortable learning new software and systems.
• Previous administrative, customer service, recruiting, or office experience is helpful but not required.
• Must be dependable and able to maintain a consistent part-time work schedule.

HUBZone Residency Requirement

This position is intended for an individual whose primary residence is located within a federally designated HUBZone. Candidates will be asked to provide their current residential address so that HUBZone eligibility can be verified using the SBA HUBZone map.

About The Company

Headquartered in Leesburg, Virginia, Zenius Corporation is a HUBZone-certified small business. Zenius specializes in providing Grants Management, IT Modernization, Acquisition Management, and Financial Management services to Federal agencies. Zenius is selected by Inc 5000 as one of the fastest-growing companies in the DC Metro Area, awarded in 2025, 2024, 2021, and 2020. Zenius is also listed by Financial Times as one of the fastest-growing companies in the Americas in 2021. Zenius is an awardee of 2019 Best of Leesburg winner (Business Management Consultant category).

Benefits

• Paid holidays and paid time off
• Medical insurance including health, vision, and dental insurance
• 401K matching
• Flexible Spending Account
• Flexible schedules, as per business needs
• Training and professional certification plans that benefit the employee