Part-time Administrative Assistant

About the role

Part-time position working 24 hours per week based out of AMLI Residential's Miami Corporate office. The person in this role is actively involved in multiple company-wide special projects and will work closely with AMLI's senior leadership and HR department.

Responsibilities

• Support business and community operations with ongoing activities and various special projects.
• Act as Regional Coordinator for the Southeast Florida region, which includes facilitating new hire orientations.
• Prepare weekly, monthly, and quarterly reports.
• Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources; coordinate Volunteer activities, recognition events, and culture committee.
• Manage and handle escalated resident phone calls and online reputation management.
• Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents.
• Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports.
• Prepare training materials and ensure timely delivery. Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.
• Assist the Development and Construction with ad-hoc projects.

Requirements

• High School Diploma (or GED) required. College degree preferred.
• English-Spanish bilingual.
• Three years of experience supporting individuals is recommended but not required.
• Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful.
• Valid driver's license; travel required throughout Miami area for property visits.
• Excellent customer service and verbal and written communication, as well as a professional demeanor, enthusiasm, and the ability to maintain confidentiality, are essential.
• The ability to handle multiple projects and prioritize workflow is also essential.