Part-Time Administrative Assistant

About the role

This part-time position supports the capacity‑building year of the Ut Prosim in Action initiative, a grant‑funded project advancing civic virtue and character education across the undergraduate experience at Virginia Tech. The assistant will provide scheduling, tracking, and documentation support for a five‑person project team as it conducts faculty outreach, builds community partnerships, and prepares a larger follow‑on grant proposal. The role suits someone organized, comfortable with spreadsheets and scheduling tools, and capable of managing many small moving pieces (roughly 60+ individual contacts) without losing track of details.

Responsibilities

• Provide scheduling, tracking, and documentation support for a five‑person project team.
• Conduct faculty outreach.
• Build community partnerships.
• Prepare a larger follow‑on grant proposal.
• Manage approximately 60+ individual contacts, maintaining organization and detail.
• Use scheduling tools (Microsoft Bookings/Outlook calendar) and spreadsheets (Excel, Google Sheets).

Requirements

• Strong organizational skills and attention to detail.
• Comfort with scheduling tools (Microsoft Bookings/Outlook calendar) and spreadsheets (Excel, Google Sheets).
• Clear written communication.
• Ability to work independently with light supervision from the project team.
• Discretion in handling contact information and conversation notes.

Qualifications

• Project management experience (preferred).
• Experience in community engagement work or work with non‑profits (preferred).

Pay

• Pay Band 1.
• Hourly rate: $22/hr.
• Overtime status: Non‑Exempt – eligible for overtime.
• Appointment type: Restricted.

Schedule

Hours per week: 25‑30 (part‑time).