Part-Time Administrative Assistant

About the role

The Population Studies Center (PSC) at the University of Pennsylvania (Penn) fosters research and training in population studies since 1962, supported by the NIH. Our mission is to become a global leader in research on human population growth and structure, and how socioeconomic conditions and population variations impact health.

Responsibilities

• Make travel arrangements and create travel reimbursements for visitors, faculty, students, and postdocs/visiting scholars
• Aid in the coordination and planning of various events
• Order catering, assist with catering delivery, setup, and cleanup
• Assist with scheduling meetings and conferences
• Office Coordination: Purchase supplies, manage office and supplies, and distribute mail

Qualifications

• High School Grad/GE Degree and 1 to 2 years of experience or equivalent combination of education and experience is required
• College degree (Preferred)
• Software proficiency: Knowledge of office tools like the Microsoft Office Suite (Word, Excel, Outlook)
• Communication: Strong verbal and written communication skills
• Organization: Time-management abilities and attention to detail to handle calendars, filing systems, and scheduling
• Previous administrative work within a higher education setting is strongly preferred
• Ability to work independently or cooperatively with faculty, staff, and students

Skills

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite

Benefits

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Pay

$17.12 - $20.00 hourly rate

Schedule

Regular Part-time staff member position

University Benefits

• Health and Life: Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• Retirement: Basic, Matching, and Supplemental retirement plans
• Time Away from Work: Substantial time off for relaxation, vacation, etc.
• Long-Term Care Insurance: Coverage for long-term care services
• Wellness and Work-life Resources: Access to various wellness programs and recreational activities
• University Resources: Discounts on goods and services, access to university facilities
• Flexible Work Hours: Creative approaches for balancing work and personal commitments

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.