Part-Time Administrative Assistant (On-Site)

About the role

Intelifi is a nationally accredited background screening company that provides industry-leading solutions for safer and smarter hiring decisions. We are seeking an Administrative Assistant to support our internal operations in a dynamic, small-office environment.

Responsibilities

• Provide day-to-day administrative support to executives and departments.
• Afford office management tasks such as ordering supplies, coordinating vendors, and maintaining a clean and organized office space.
• Support HR processes such as onboarding, document collection, and employee file organization.
• Manage and track expense reports, invoices, and financial data in QuickBooks.
• Schedule meetings, organize internal calendars, and assist with basic correspondence.
• Afford document preparation, filing, and data entry as needed.
• Act as the point of contact for internal and external stakeholders in a professional and efficient manner.
• Contribute to a positive, team-oriented workplace by supporting internal communications, encouraging collaboration, and helping plan occasional team-building activities or office initiatives.

Qualifications

• 2+ years of experience in an administrative, office management, or operations support role.
• Familiarity with QuickBooks and basic bookkeeping is highly preferred.
• Experience assisting with HR functions is a strong plus.
• Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar).
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, take initiative, and handle multiple priorities.
• Must be dependable, punctual, and maintain confidentiality.
• Must be able to work in person at our Beverly Hills office.