Part Time Administrative Assistant

About the role

The Part Time Administrative Assistant will provide support to the administrative team by performing a variety of administrative and HR related tasks. This position will work closely with the Office Manager and other members of the management team at our Syosset location.

Responsibilities

• Accounts payable, print and obtain signatures for checks and distribute checks accordingly.
• Ensures the accuracy of invoices and other accounting documents or records.
• Manages inbound communication, such as phone calls and messages, e-mails, and letters.
• Provides clerical support, such as typing, filing, copying, data entry, and record keeping.
• Sort incoming mail for the 10 stores and filing as required.
• Review and match (reconcile) invoices for appropriate documentation and approval prior to payment.
• Aid in the recruitment process by screening resumes, scheduling interviews, coordinating with hiring manager, and ensuring completion of necessary paperwork.
• Cook up and coordinate with the hiring manager for new hire orientations and training.
• Aid in responding to employee inquiries related to HR policies and procedures.
• Assist with other HR projects and initiatives as needed.

Requirements

• Three years or more of experience in an administrative support role.
• Quickbooks experience is preferred.
• Highly professional and dependable, ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time-management skills.
• Accounts Payable and Receivable experience preferred.
• Responds to all vendor inquiries, reconciles vendor statements and corrects discrepancies.
• Strong computer skills, including Microsoft Office (Word, Excel).
• Experience in Excel creating spreadsheets and calculating formulas is preferred.
• Excellent communication, and problem-solving skills, including the ability to maintain composure under stress.
• Great at multitasking, able to prioritize tasks, must be a self-starter.

Pay

$20.00 to $22.00 per hour, compensation based on skills and experience.