Part Time Administrative Assistant

About the role

The Administrative Assistant at University Meadows, Detroit, Michigan, plays a crucial role in supporting the daily operations and ensuring the smooth functioning of the facility. This position offers an excellent opportunity for a team player with strong administrative and customer service skills.

Responsibilities

• Organizes, directs and/or manages departmental functions including reception, telephone communication system and mail distribution.
• Attends and/or participates in meetings and/or events and may transcribe and prepare minutes or summaries.
• Accumulates, maintains, verifies and reports data, statistics and research.
• Schedules and maintains appointments and calendars.
• Creates and maintains filing system.
• Responds to inquiries and provides information regarding the Village.
• Scheduled and conducts Village tours.
• Establishes and maintains resident (and prospect) records including but not limited to Filing Revising and updating records, charts, etc.
• Gathers required data and documentation
• Data input
• Assists with information gathering, including scheduling and conducting admission interview with potential residents and families.
• Evaluates need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues.
• Maintains maintenance work orders.
• Captures and coordinates special events as assigned by the Administrator.
• Creates newsletters, flyers and other documents utilizing various software programs and desktop publishing.
• Creates and maintains a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability.
• Attends and participates in all appropriate departmental/Village meetings, training and development opportunities.

Requirements

• High School Diploma or General Education Diploma (GED)
• Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience.
• Computer literate (letters, newsletters, email, Zoom/Teams).
• Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus
• Affordable housing property management software if working at a HUD or MSHDA governed village, a plus.
• Math aptitude generally commensurate with some college level education or equivalent experience.

Qualifications

• Education/Formal Training: High School Diploma or GED
• Experience: One to three years’ related professional business office experience or equivalent combination of educational experience.
• Previous Experience: Experience working with one of the following subsidized programs tax credit/MSHDA, low income, & HUD.
• Computer Skills: Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email.
• Housing Management Software: HUD or MSHDA governed village Affordable housing property management software, a plus.

Skills

• Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all levels of staff and visitors.

Benefits

Presbyterian Villages of Michigan offers a supportive and inclusive work environment where employees can thrive and contribute to the mission of creating new possibilities for quality living for seniors. Employees are encouraged to embrace, uphold and promote Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership.

Pay

Compensation expectations should be included in the application.

Schedule

The position is part-time, working 20 hours per week.

Contact

To expedite interest, visit www.pvm.org and upload your resume AND complete application, including compensation expectations.