Part time Administrative Assistant
About the company
Harborform Studio is a construction services and project management firm focused on delivering well-planned, high-quality built environments. The studio supports clients through the full project lifecycle, from initial planning and coordination to on-site execution. Emphasis is placed on clear communication, organized processes, and reliable administrative support to keep projects on schedule and within budget. Team members collaborate closely with project managers, contractors, and clients to ensure that daily operations run smoothly and efficiently.
About the role
The Part-time Administrative Assistant will provide day-to-day administrative support to the team and help keep construction and project management activities organized and on track.
Responsibilities
- Answering and routing phone calls
- Greeting visitors
- Managing calendars
- Coordinating meetings
- Preparing and maintaining project files
- Assisting with data entry
- Organizing documents
- Supporting basic clerical tasks such as copying, scanning, and filing
- Helping with email correspondence
- Tracking deadlines
- Communicating updates to internal team members and external partners as needed
Qualifications
- Strong administrative assistance and clerical skills to manage scheduling, filing, data entry, and document organization
- Excellent phone etiquette and communication skills to handle calls professionally and provide clear information to team members and clients
- Executive administrative assistance capabilities to support leadership with calendar management, meeting preparation, and follow-up tasks
- Basic computer proficiency, including familiarity with office software (e.g., email, word processing, spreadsheets) and digital file management
- Strong attention to detail, reliability, and the ability to prioritize multiple tasks in a fast-paced, on-site environment
- Previous experience in an administrative or office support role is preferred; experience in construction or project management settings is a plus
Schedule
Full time, on-site role based in Pawtucket, RI.