Part-Time Administrative Assistant

SS Cyril & Philomena, an Independence Mission School, is seeking a Part-Time Administrative Assistant to assist the Principal in coordinating school activities and administrative tasks.

Responsibilities

• Coordinate the overall office to assist the Principal in administrative tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, staff, operations, and activities, including those of a confidential nature.
• Serve as Administrative Assistant to the Principal: compose correspondence independently, prepare, type, and distribute communications, schedule appointments and meetings, make travel arrangements, interview and screen phone calls and visitors, receive, open, prioritize, and distribute mail.
• Provide technical information to students, staff, and the public concerning school policies, procedures, actions, activities, and schedules as appropriate.
• Maintain school calendar and coordinate school events as requested.
• Collect, compile, organize, and record a variety of data related to attendance, transfers, enrollment, personnel, payroll, equipment inventory, and student activities. Prepare and maintain related records, files, and logs.
• Collect and account for monies collected in conjunction with school activities, and process according to established procedures.
• Enroll, register, and schedule new students, complete enrollment information, establish student records and enter into the computer, complete records for the release or transfer of students.
• Operate a variety of office equipment, including a calculator, copier, computer and communications equipment, and other school office equipment.

Requirements

• High School Diploma or equivalent.
• Ability to communicate effectively in English and demonstrate appropriate telephone etiquette.
• Successful candidates must be able to clear all background checks as listed on the Careers Page.

Qualifications

• Knowledge of school office terminology, modern office practices, procedures, and equipment.
• Knowledge of financial and statistical record-keeping techniques, health and safety regulations.

Schedule

7:15 AM – 11:15 AM