Part-Time Administrative Assistant

About the role

As a Part-Time Administrative Assistant I at GBA, you will support the Austin office by maintaining calendars, scheduling meetings, and coordinating Lunch & Learn sessions. You will also assist with onboarding coordination, internal communications, and office-wide initiatives. Additionally, you will prepare meeting agendas, capture notes, and track follow-up action items. The role involves preparing invoices, managing expenses, and supporting various operational activities.

Responsibilities

• Maintain calendars, schedule meetings, and coordinate Lunch & Learn sessions.
• Schedule and support Project Managers and leadership with administrative coordination and documentation.
• Prepare meeting agendas, capture notes, and track follow-up action items.
• Aid in onboarding coordination, internal communications, and office-wide initiatives.
• Support invoice routing, expense tracking, and general operational activities.
• Assist with planning office events, employee engagement activities, and team functions.
• Care for efficient workflows and identify opportunities to improve organization and consistency.
• Coordinate office operations, including supplies, equipment, and vendor communication.
• Maintain organized digital files, records, and shared resources.

Requirements

• High school diploma or equivalent required.
• Previous administrative, office coordination, or professional support experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong organizational and time management skills.
• Ability to prioritize work, manage multiple tasks, and adapt to changing needs.
• Strong written and verbal communication skills.
• Professional judgment with the ability to maintain confidentiality.
• High attention to detail and strong follow-through.

Qualifications

• Proactive, dependable, and takes initiative.
• Thrives in a collaborative, fast-paced office environment.
• Bright organizational skills and attention to detail.
• Looks for ways to improve efficiency, consistency, and team support.

Skills

• Microsoft Office Suite proficiency.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and follow-through.

Benefits

GBA offers a competitive benefits package including health insurance, retirement plans, and paid time off.

Pay

The pay range for this role is $15.00 - $20.00 per hour.

Schedule

This is a Part-Time position with flexible hours to accommodate the needs of the office and the individual.