Part Time Accounting Specialist

About The Role

Managed Medical Review Organization (MMRO) is looking for a part-time Accounting Specialist to handle day-to-day financial transactions.

Responsibilities

• Enter vendor invoices into the accounting software, code them to the proper general ledger accounts, and obtain approval for payment.
• Process checks and ensure bills are paid on time.
• Issue and monitor purchase orders and match them against invoices when received.
• Prepare accurate client invoices and billing reports each billing cycle, consistent with company and client policy.
• Send invoices to clients and post them to the correct accounts.
• Follow up on past due invoices by phone and email to keep payments on track.
• Enter and apply incoming payments to the correct client accounts and prepare deposits.
• Run a trial balance at month-end and confirm all accounts balance before closing the period.
• Post year-end adjusting journal entries from the outside accounting firm and maintain the chart of accounts.
• Process corporate payroll to the proper accounts and confirm the payroll processor has paid applicable payroll taxes.
• Investigate and respond to payroll, unemployment, and state or federal tax inquiries.
• Prepare payroll tax reports for filing and process any accompanying tax payments accurately and on time.
• Generate annual 1099 statements and assist the outside accounting firm with year-end corporate tax filing.
• Process bank deposits and reconcile monthly bank statements for leadership approval.
• Maintain the monthly financial reporting package, including Profit and Loss Statement, Balance Sheet, Budget to Actual, and AP/AR reporting.
• Maintain the monthly, quarterly, and annual budget and flag variances.
• Track and maintain fixed asset records.
• Maintain organized paper and electronic files supporting all accounting activity, and archive prior-year records after year-end close.
• Handle all financial and medical data with strict confidentiality.
• Open and sort mail related to accounting functions.

Requirements

• Associate's degree in accounting or business administration, or equivalent business experience.
• 2+ years of related bookkeeping or accounting experience.
• Moderate to extensive experience with QuickBooks.
• Knowledge of bookkeeping and generally accepted accounting principles.
• Accuracy and attention to detail, with sound judgment and discretion around confidential information.

Qualifications

• Strong written and verbal communication skills, including a professional phone presence.
• Critical thinking and good decision-making skills.
• Ability to work autonomously as well as within a team structure.
• Good working knowledge of Microsoft Word, Excel, and Outlook.