Part Time Accounting Clerk: Accounts Receivable- Charleston, WV

About the role

Flaherty Sensabaugh Bonasso PLLC is seeking an Accounting Clerk with a focus on accounts receivable to join our Charleston, WV office. The Accounting Clerk is responsible for accurately recording and processing incoming payments and provides general clerical and accounting support to the Finance Department. This position maintains client account records, applies cash receipts, assists with deposits and reconciliations, responds to account inquiries, and supports collection and reporting activities. This role works closely with attorneys, staff, clients, and Finance Department colleagues to ensure receipts and account activity are documented and recorded accurately and timely. The successful candidate will demonstrate exceptional attention to detail, confidentiality, organization, professionalism, and a strong commitment to internal and client service. Founded in 1991, Flaherty has offices in Charleston, Morgantown, and Wheeling, West Virginia. Flaherty Sensabaugh Bonasso PLLC serves local, national, and international clients in the areas of litigation and transactional law.

Responsibilities

• Receive, review, and accurately record client and other incoming payments in the accounting system
• Apply checks, ACH payments, wire transfers, credit card payments, sweep account activity, and other receipts to the appropriate client, matter, invoice, or general ledger account
• Research unidentified or unapplied payments and obtain the information needed for proper application
• Identify and resolve payment discrepancies, duplicate payments, overpayments, short payments, and incorrect account applications
• Prepare and maintain daily cash receipt records and supporting documentation
• Process payment corrections, transfers, refunds, and adjustments after receiving appropriate approval
• Communicate promptly with appropriate personnel when payment information or account clarification is needed
• Prepare daily deposits and electronic deposit documentation in accordance with Firm procedures and IOLTA regulations, when applicable
• Verify that receipts agree with deposit records, bank activity, and entries in the Firm's accounting system
• Assist with reconciling accounts receivable activity, cash receipts, deposits, and related general ledger accounts
• Research and resolve returned payments, bank adjustments, posting errors, and other discrepancies
• Maintain accurate electronic records of deposits, remittances, correspondence, and supporting documentation
• Follow established internal controls and separation-of-duties requirements related to incoming funds
• Maintain accurate client and matter account records within the Firm's accounting system
• Respond professionally to routine client and internal inquiries regarding account balances, payments, and payment application
• Provide copies of invoices, statements, payment histories, or other account documentation as authorized
• Assist with monitoring outstanding accounts receivable balances and preparing aging or collection reports
• Support follow-up on delinquent accounts as directed, including documenting communications and payment arrangements
• Refer disputed charges, sensitive collection matters, and nonroutine account questions to the appropriate attorney or Finance Department leader
• Update account notes and contact information to maintain complete and accurate collection records
• Prepare accounts receivable reports, schedules, and supporting documentation as requested by the Director of Finance
• Assist with month-end and year-end closing procedures related to accounts receivable and cash receipts
• Assist with the preparation of quarterly B&O tax returns
• Research credit balances, unapplied cash