Park & Recreation Aide 4 (Collections Intern) Division for Historic Preservation
About the role
The Collections Management Intern assists in the Collections Management Unit for New York State Office of Parks, Recreation and Historic Preservation’s Bureau of Historic Sites and Parks Services in the overall management, record keeping, and handling of collections objects. The candidate will work alongside both conservation and curatorial staff as appropriate.
Responsibilities
- Assist with inventory and storage maintenance, housing and rehousing collections objects
- Assist with database entry (TMS Collections) and clean up
- Creation, filing and renaming of digital assets
- Assistance with cataloguing recent acquisitions
- Assistance with loan file management and digital archiving
- Object photography and digital file management
Requirements
- Clear communication skills, ability to follow provided standards and guidance under prescribed timelines
- Experience with MS Suite (Word, Access, Excel)
- Ability to reach, bend, stoop, lift up to 20 lbs
- Basic understanding of best practices for digital data management
Qualifications
No minimum qualifications per Civil Service.
Preferred: Familiarity with museum collections management, registration, and/or collections museum management software.
Schedule
This position runs from September 2026 through December 2026. While work assignments will be focused primarily at Peebles Island State Park, particular projects could include limited travel to state historic sites and park facilities.
Benefits
- Option to join the NYS Employee’s Retirement System
- Eligibility for health insurance, dental and vision coverage
- Opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements are met