Parish Receptionist/Administrative Assistant - St. Joseph Catholic Church

Essential Duties And Responsibilities

• Proficiency in MS Office Suite, including Word, Excel, Outlook and Internet.
• Must have the ability to communicate easily – Bilingual (English and Spanish).
• Excellent and professional telephone manner (multi-line telephone system), interpersonal skills, confidentiality.
• Able to multi-task, work independently and make responsible judgment calls.
• Able to respect confidentiality and consistently exercise discretion and good judgment.
• Organization skills and the ability to prioritize are necessary to keep the office running smoothly.
• Ability to remain calm in a hectic and fast-moving environment.
• Registers new parishioners and follow up.
• Maintain master calendar; enter all new events for weekly schedule.
• Affords assistance with copy work and trains others how to use office/clerical equipment.
• Provides typing services, handles general correspondence and clerical support.
• Works as part of a team and with volunteers.

Qualifications

• Bilingual – English/Spanish.
• Familiarity with Microsoft Office programs and the ability to learn new programs quickly.
• Typing and general secretarial and organizational skills.
• Able to multi-task in a busy environment.
• Three (3) years of office management experience.

Physical Requirements

• Occasional light lifting and carrying of under 15 pounds.
• Occasional moderate carrying and lifting of 15 – 44 pounds.
• Frequent use of both hands and fingers (i.e. typing).
• Frequent extended periods of sitting.
• Occasional periods of standing, kneeling and climbing.
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation).
• Occasional time spent working closely with others.

Pay

The Diocese of Palm Beach offers a competitive benefits package to employee’s working 30 or more hours per work week consisting of comprehensive medical, vision, dental, LTD, group life insurance, optional life insurance. The diocese also provides a 403(b)-retirement plan to all employees.

Schedule

Information on our benefits and retirement programs can be found here.