Parish Administrator Part Time - Holy Archangels - Hoffman Estates - Vic. IV
Archdiocese of Chicago · Hoffman Estates, IL · 12 mo ago
Information Technology$20/hrPart-time
Essential Duties And Responsibilities
- Provide a warm, professional welcome to visitors and parishioners in person and over the phone.
- Field incoming phone calls, emails, and walk-in inquiries; assist parishioners by explaining requirements, answering questions, and ensuring forms are completed accurately.
- Cook up key sign-outs and maintain visitor logs as needed.
- Serve as backup receptionist, including occasional Saturday coverage.
Administrative & Office Management
- Perform general office duties such as taking messages, printing, filing, creating documents, and managing incoming/outgoing mail.
- Maintain and operate office equipment, including the postage machine.
- Aid with ParishSoft applications, ensuring data is accurate and up to date.
- Provide administrative support to staff as needed, demonstrating flexibility and sound judgment in a fast-paced office environment.
- Ensure confidentiality when dealing with sensitive matters.
Sacramental & Parish Support
- Maintain sacramental registry books with clear and accurate entries, following Archdiocesan procedures.
- Handle Mass intention requests and create sacramental certificates (e.g., for baptisms, weddings).
- Provide information, requirements, and paperwork for baptisms, weddings, and anointing requests.
- Cook up funerals, chapel services, and committal services with funeral homes.
- Manage new parishioner registrations and assist in welcoming newcomers to the parish.
Confidentiality & Team Collaboration
- Maintain strict confidentiality regarding parishioners’ spiritual, personal, and financial matters, as well as parish and diocesan records.
- Work collaboratively with staff, demonstrating excellent oral and written communication skills.
- Embrace change with a flexible and dependable approach, maintaining professionalism at all times.
Other Duties
- Become highly functional in ParishSoft and other technology systems used by the parish.
- Perform additional tasks as assigned to support the mission and operations of the parish.
POSITION SPECIFICATIONS/REQUIRMENTS
- Must have ability to communicate effectively, both verbally and in writing, in English.
- Must have ability to always maintain utmost confidentiality and professionalism.
- Must have knowledge of and skill in using Microsoft Office programs, both desktop and cloud versions.
- Demonstrate cordial interactions with the public with ability to problem solve, de-escalate conflicts, and bring in your manager for assistance in support of the parish.
- Ability to quickly adapt/learn new computer programs and applications.
- Must be familiar with office machines, printers, postage meter, folding machines, smart phones, scanners, Legible penmanship is preferred with the ability to work days, evenings, weekends and holidays as scheduled.