Employment: Parish Adminstrative Assistant

Reports to: Pastor | Part-Time (24 hrs/week, not to exceed 30 hours)

About the role

The Parish Administrative Assistant provides administrative and clerical support to the Pastor, staff, council, volunteers, and congregation. This position maintains parish records, prepares publications (printed and website updates), coordinates communications, and ensures the efficient operation of the parish office.

Responsibilities

• Prepare and print weekly worship bulletins, update church calendars (website and printed newsletter)
• Maintain parish directory and sacramental/membership records; prepare certificates (baptism, confirmations, marriages, deaths, transfers)
• Draft correspondence, photocopy/distribute documents, and respond to information requests
• Record and distribute minutes of annual parish meeting; collect/print annual reports; maintain council records and other weekly parish recordkeeping tasks
• Greet visitors, answer telephone calls, and manage office communications
• Monitor and order routine parish supplies and support event logistics
• Perform additional administrative duties as assigned by the Pastor and council leadership
• Back-up accounting functions, as needed

Requirements

• High school diploma required; additional education preferred
• 1-2 years of office, administrative, and recordkeeping experience preferred
• Proficiency with Microsoft Office (Word, Excel, Publisher), email, and document/database management
• QuickBooks or Quicken Software (preferred, but not necessary)

Skills

• Strong written and verbal communication with attention to detail
• Accuracy in taking minutes, notes, and document preparation
• Welcoming and professional demeanor
• Ability to work collaboratively with parish staff, volunteers, and congregation
• Ability to work independently with a high level of strict confidentiality
• Typing and proofreading proficiency
• Strong organizational and time management skills
• Basic knowledge of church practices
• Familiarity with social media platforms and website management or willingness to learn

Schedule

Office Hours: 9:00 am to 3:00 pm, Monday through Thursday

Benefits

• 24 hours of accumulated PTO
• Paid Federal Holidays

Additional Information

Casual business attire, dependability, and promptness are expected. Duties and responsibilities may be modified as needed by the Pastor, Associate Pastor, and Church Leadership.