Parent & Guardians Association (PGA) Program Specialist

Duties and Responsibilities (Essential Job Functions)

• Provide administrative support to PGA volunteer leadership and related parent and guardian engagement activities.
• Cook up meeting schedules, agendas, and materials for PGA leadership meetings.
• Maintain calendars, documentation, and records to support continuity as volunteer leadership changes annually.
• Aid in budget tracking, purchasing, and administrative processes related to PGA programs.
• Supply technical support for remote and hybrid meetings.
• Coordinate facilities, supplies, and materials for events and meetings.
• Keep parent and guardian volunteer listservs updated, ensuring accurate distribution lists for school communications and events.

Communications

• Coordinate production and distribution of communications supporting Advancement and parent and guardian volunteer programs.
• Produce and distribute monthly Pawprint communications and other committee e-notices (e.g., ROAR, Prom, and volunteer groups).
• Manage the PGA webpage and support updates to event and volunteer information.
• Coordinate the preparation and distribution of single-subject emails to parent and guardian and volunteer audiences, including scheduling, content formatting, and distribution logistics.
• Maintain communications timelines and distribution lists to ensure timely delivery of information for school programs and events.

Volunteer Coordination

• Support recruitment, onboarding, and communication with PGA volunteers.
• Maintain documentation and resources to support volunteer leadership roles.
• Help ensure volunteers have clear guidance and access to school resources.
• Update job descriptions and procedures.

Program and Event Support

• In partnership with PGA volunteers, and school leadership, serve as project support for ROAR, the school’s annual community fundraiser raising $450k each year.
• Cook up event planning timelines, logistics, and venue arrangements.
• Support volunteer chairs with procurement, sponsorship outreach, raffle logistics, and program elements.
• Manage volunteer recruitment, coordination, and training for gala work parties and night-of teams, including student and adult volunteers.
• Serve as event manager for PGA programs and events, including but not limited to the All-School Party on the Quad, Community Night, Day of Service, tailgates/Pride, and Field Day, with the expectation that event offerings may evolve over time.

Desired Skills and Qualifications

• Bachelor’s degree or equivalent professional experience.
• 3–5 years of experience in administrative coordination, event planning, volunteer management, communications, or related fields.
• Experience in schools, nonprofit organizations, or community-based environments is preferred.
• Adaptability and a positive, solutions-oriented mindset in a dynamic environment where priorities may shift and volunteer leadership changes annually.
• Strong technical skills and comfort learning new systems; experience with tools such as Google Workspace, website content management systems, email distribution platforms, and basic financial or event tracking systems is preferred.
• Collaborative mindset and ability to partner effectively with colleagues across departments.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• Demonstrated ability to manage multiple projects and deadlines simultaneously while maintaining strong attention to detail and organization.
• Excellent written and verbal communication skills, including the ability to produce clear, engaging communications for a range of audiences.
• Experience working with volunteers and building collaborative relationships with a wide range of stakeholders.
• Cultural competency and demonstrated ability to work effectively with diverse audiences, including parents/guardians, students, faculty, staff, and community members.
• Ability to support evening or weekend events as part of school and community programming.

Physical Requirements

• Ability to work at a computer for extended periods of time.
• Ability to occasionally lift and move materials or event supplies (up to approximately 25 pounds).
• Ability to move about campus to support meetings, programs, and events.
• Ability to stand for extended periods during events and programs.

Compensation and Benefits

Salary Range: $80,200-$85,000 (non-exempt, salary) based upon experience and education.

Lakeside School is committed to attracting and retaining outstanding candidates and provides a competitive compensation package. Lakeside School offers a competitive compensation package and a comprehensive set of benefits, including:

• Employer-paid medical, dental, and vision insurance (based on FTE)
• Dependent medical and vision subsidy
• Retirement with generous employer contribution
• Life/disability insurance
• Employee Assistance Program
• Flexible spending accounts
• Free lunch
• Free parking
• Bus/bike benefits
• Housing assistance program
• Reduced facility rentals
• Employee Discount Program
• Computer loan program
• Paid holidays and vacation
• Use of school library and gymnasium
• Mentoring
• Professional Development

Application Process

Interested candidates should submit a cover letter, resume, and at least 3 references via Lakeside’s online application system. For your cover letter, please address the following: Describe your experience engaging with a school’s parent/guardian (P/G) community. If you have direct experience with Lakeside’s P/G community, please name the context (e.g., committee work, volunteer coordination, events, communications). If not, describe a comparable school community.