Paralegal Project Manager & Closing Coordinator

About the role

Hawkins Delafield & Wood LLP is a law firm with a sophisticated public finance and infrastructure transaction practice. We advance the public good by helping governmental agencies, financial institutions, nonprofit entities, and mission-driven organizations responsibly finance the infrastructure and services that people depend on every day.

The Project Manager & Closing Coordinator works directly with the firm’s attorneys throughout the lifecycle of a financing to facilitate execution of transactions and successful closings.

Responsibilities

• Assist with or conduct project diligence
• Develop deal timelines and internal task-tracking mechanisms
• Assist in the preparation of documents and/or closing certificates
• Prepare applicable filings and reports
• Manage an electronic closing platform and assemble project closing records
• Provide administrative assistance and non-deal project coordination and scheduling
• Assist with research
• Draft proposals to prospective clients
• Prepare billing invoices
• Coordinate meetings
• Implement firm-wide policies and objectives locally

Requirements

• Three or more years of project management, transactional paraprofessional, or title company closer experience (preferably with experience in real estate, financial transactions, healthcare, and/or general corporate work)
• Advanced proficiency in Microsoft Word and Excel
• Strong interpersonal, written (grammar, spelling, format), and verbal communication skills
• Ability to multi-task, take ownership of work, anticipate next steps, and meet deadlines
• Ability to work both collaboratively (with all levels of the firm) and independently, as needed
• Excellent organizational skills and attention to detail

Schedule

This is an in-office position with occasional work-from-home flexibility if pre-arranged with supervising attorneys.

Pay

Estimated salary for this role is $75,000–$95,000.