Paralegal / Contracts Coordinator

About the role

The Paralegal / Contracts Coordinator supports the legal and business operations teams by managing contract workflows, assisting in the preparation and review of agreements, and ensuring compliance with internal policies and external regulations.

Responsibilities

• Draft, review, and revise standard agreements, including but not limited to NDAs, vendor contracts/documents, licensing agreements, and service-level agreements.
• Support contract negotiations by preparing summaries, tracking revisions, and coordinating with internal stakeholders.
• Maintain and organize the contract workflow/lifecycle system, ensuring timely updates, renewals, and archival of documents.
• Monitor contract compliance and alert relevant teams to key dates, obligations, and risks.
• Aid in due diligence and documentation for strategic partnerships, grants, and procurement processes.
• Prepare reports and dashboards related to contract status, volume, and performance metrics.
• Support internal audits and respond to inquiries related to contract terms and documentation.
• Manage production of print RFPs, original signatures, and notary for customer contracts and agreements.
• Other duties as required.

Requirements

• Associate's degree in paralegal studies and at least 3 years of experience in contracts or legal support role in the education, publishing, or technology industries; or an acceptable combination of education and experience.
• Paralegal certification is preferred (e.g., NALA, NFPA).
• Experience with Freedom of Information Act (FOIA) requests is highly preferred.
• Strong understanding of contract law, intellectual property, and data privacy regulations in educational technology and publishing.
• Proficiency in contract management systems and Microsoft Office Suite.
• Familiarity with grant agreements, licensing models, and digital content distribution.
• Strong communication skills, including the ability to collaborate cross-functionally.
• Excellent organizational and analytical skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Qualifications

• Experience with Freedom of Information Act (FOIA) requests is highly preferred.
• Strong understanding of contract law, intellectual property, and data privacy regulations in educational technology and publishing.
• Proficiency in contract management systems and Microsoft Office Suite.
• Familiarity with grant agreements, licensing models, and digital content distribution.
• Strong communication skills, including the ability to collaborate cross-functionally.
• Excellent organizational and analytical skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Skills

• Strong understanding of contract law, intellectual property, and data privacy regulations in educational technology and publishing.
• Proficiency in contract management systems and Microsoft Office Suite.
• Familiarity with grant agreements, licensing models, and digital content distribution.
• Strong communication skills, including the ability to collaborate cross-functionally.
• Excellent organizational and analytical skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.

Benefits

• Multiple health, dental, and vision plans, including medical plans with zero employee premiums.
• 401k plan with a company match.
• 16 paid holidays, which include 2 floating holidays and a winter shutdown from Christmas Eve through New Year’s Day.
• Paid Time Off.
• Comprehensive maternity and fertility/family building benefits.
• Paid bonding leave when a new child joins your family.
• Access to on-demand mental health resources.
• Life and short and long-term disability insurance.
• Pre-tax savings plans.
• Paid volunteer time off.
• A wide variety of professional development programs, including tuition reimbursement.
• Work from home opportunities that foster work/life balance.