Jobs · Legal · New York

Paralegal – Legal Operations

SOCOTEC US · New York, NY · 1 mo ago
Legal$80k–$100k/yrFull-time
We need to output HTML fragment with sections: About the role? Actually we have Company Description, Job Description, Key Responsibilities, Qualifications, Key Competencies, Additional Information (includes Job Type, Salary range). We must not repeat job title as heading. Use

for section headings. Use
  • for any list of duties/requirements/benefits, and

    for prose. Do not include boilerplate like EEO, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also we should not include "Your information will be kept confidential according to EEO guidelines. SOCOTEC is an Equal Opportunity Employer." Also remove "For more information, please visit www.socotec.us"? That's maybe not boilerplate but could be considered extra; but it's not a list; it's a link. Might keep? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The link is not necessarily boilerplate; but it's not substantive content about the job. Might be considered extra; but it's not prohibited. However we can keep as a

    maybe. But they said "Preserve ALL substantive information". The link is not substantive about the job; but it's extra info. Might be okay to keep. But we can drop it if we think it's not needed. Safer to keep? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The link is not any of those. So we can keep. We need sections only when posting has real, specific content. So we will have sections: About the role? Actually we have Company Description (maybe "About SOCOTEC") but that's company description, not role. Could be a section "About the Company". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we can also use other headings? It says "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should use those headings if applicable. But we can also use other headings? Probably we should stick to those. However we have company description; maybe we can put under "About the role"? Not exactly. Could treat company description as part of job description? Might be better to have a section "About the Company" but not in list. The instruction says use those headings as examples, not exclusive. It says "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can use those or similar. I'd include: About the Company, Responsibilities, Qualifications, Key Competencies, Pay, Schedule (if present), Benefits (if present). Benefits not mentioned. Pay is present: Salary range: $80,000-$100,000. Schedule: Job Type: Full-Time. So we can include Pay and Schedule sections. We must not include headings with filler like "commensurate with experience". We have specific salary range and full-time, so okay. We need to use
    • for any list of duties/requirements/benefits. So for Responsibilities we should list each duty as
    • . For Qualifications we list required and preferred as list items. For Key Competencies we list as list items. For Pay and Schedule we can just use

      maybe. We must not repeat the job title as a heading. The job title is "Paralegal / Legal Operations Manager". So we should not have a heading with that. We must not put Job ID/requisition numbers as headings; none present. We must preserve all substantive information. So include company description, job description summary, responsibilities, qualifications, key competencies, pay, schedule, job type, maybe link. We must remove boilerplate: EEO, equal opportunity, confidentiality statement. Also remove "Your information will be kept confidential according to EEO guidelines. SOCOTEC is an Equal Opportunity Employer." Also remove "For more information, please visit www.socotec.us"? Not boilerplate but maybe keep. I'd keep as a

      maybe under Additional Information. We must not include duplicated lines. Ensure we don't repeat. Now craft HTML. Structure:

      About the Company

      SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

      About the Role

      We are seeking an experienced Paralegal / Legal Operations Manager to join our Legal Department and provide broad-based legal and operational support to the General Counsel and the Company’s business operations. The ideal candidate will have at least 5 years of paralegal experience, a bachelor’s degree, excellent organizational skills, and outstanding oral and written communication abilities. The Paralegal / Legal Operations Manager will support a wide range of legal matters, including contract review and management, employment and employee matters, insurance matters, litigation, and general legal department operations. The position will also play an important role in improving the efficiency, organization, technology, and processes of the Legal Department. Experience working in a professional services environment, particularly with an architecture, engineering, construction, or related firm, is highly desirable. The successful candidate will be comfortable working independently, managing multiple priorities and deadlines, exercising sound judgment with confidential information, and working collaboratively with attorneys, executives, managers, and employees throughout the Company.

      Responsibilities

      • Contract Management and Review: Assist with the review, organization, processing, and administration of contracts, including client, vendor, consultant, subcontractor, and other business agreements.
      • Identify and track key contractual provisions, obligations, deadlines, insurance requirements, indemnification provisions, limitations of liability, and other risk-allocation provisions.
      • Coordinate contract review and approval processes with business personnel and the Legal Department.
      • Maintain accurate and organized electronic contract files and records.
      • Assist with contract negotiations and follow-up communications as directed by the General Counsel.
      • Monitor contractual obligations, renewals, expirations, and other important dates.
      • Legal Operations: Assist the General Counsel in developing, implementing, and improving Legal Department processes, procedures, systems, and workflows.
      • Manage and maintain the Company’s contract management and legal document management systems.
      • Administer contract intake, routing, approval, execution, storage, and reporting processes.
      • Develop and maintain legal department calendars, trackers, dashboards, and reports.
      • Identify opportunities to improve efficiency through technology, automation, and standardized workflows.
      • Assist with the implementation and responsible use of AI-assisted and agentic processes to improve legal and business workflows.
      • Establish and maintain organized electronic filing and document-retention practices.
      • Coordinate with Information Technology and other departments on legal technology and systems as appropriate.
      • Track legal department matters, deadlines, outside counsel activity, and other operational metrics.
      • Assist with budgeting, invoice review, and administrative coordination relating to outside counsel and other legal service providers.
      • Employment and Employee Matters: Assist the Legal Department and Human Resources with employee-related legal matters and documentation.
      • Support preparation, review, and maintenance of employment agreements, policies, notices, and other employment-related documents.
      • Assist with responding to employee inquiries and coordinating with Human Resources and management on employment matters.
      • Maintain confidentiality of sensitive employee and personnel information.
      • Insurance Matters: Assist with the administration and management of the Company’s insurance program.
      • Coordinate with insurance brokers, carriers, attorneys, and internal personnel regarding claims, certificates of insurance, renewals, and coverage-related matters.
      • Maintain insurance records and assist with tracking claims and related documentation.
      • Assist in gathering information and documentation required for insurance claims and litigation.
      • Litigation and Claims: Assist the General Counsel and outside counsel with litigation, arbitration, claims, and disputes.
      • Coordinate collection, organization, and preservation of relevant documents and information.
      • Maintain litigation and claims files, calendars, deadlines, and status reports.
      • Assist with discovery, subpoenas, document requests, and other litigation-related activities.
      • Coordinate communications and information flow among the Legal Department, business personnel, insurers, and outside counsel.
      • Legal Department Administration: Maintain organized legal files, databases, calendars, and records.
      • Assist with legal research and preparation of reports, summaries, correspondence, and other documents.
      • Support implementation and administration of Legal Department policies and procedures.
      • Assist in identifying opportunities to improve legal processes, efficiency, and risk management.
      • Handle confidential and sensitive information with discretion and professionalism.
      • Perform other legal and operational duties as assigned by the General Counsel.

      Qualifications

      • Bachelor’s degree from an accredited college or university.
      • At least 5 years of relevant paralegal experience.
      • Demonstrated experience with contract review and administration.
      • Demonstrated experience with employment and employee-related matters.
      • Demonstrated experience with insurance matters and claims.
      • Demonstrated experience with litigation and dispute-related matters.
      • Excellent written and oral communication skills.
      • Strong organizational skills and exceptional attention to detail.
      • Ability to manage multiple projects and priorities while meeting deadlines.
      • Ability to work independently and exercise good judgment.
      • Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
      • Ability to handle confidential information appropriately and maintain a high degree of professionalism.
      • Preferred: Experience working in a professional services organization, particularly an architecture, engineering, construction, real estate, or similar firm.
      • Preferred: Experience working with a contract lifecycle or contract management system, such as LinkSquares or a similar platform.
      • Preferred: Experience implementing or managing legal operations processes and workflows.
      • Preferred: Familiarity with AI-assisted or agentic processes and tools used to automate or improve legal and business workflows.
      • Preferred: Experience with document management systems and electronic legal databases.
      • Preferred: Familiarity with construction and/or professional services contracts and risk allocation provisions.

      Key Competencies

      • Excellent communication: Able to communicate clearly, professionally, and effectively with attorneys, executives, managers, employees, clients, vendors, insurers, and outside counsel.
      • Attention to detail: Able to identify important contractual, legal, and factual details and maintain accurate records.
      • Organization and follow-through: Able to manage numerous matters, deadlines, and competing priorities.
      • Judgment and discretion: Able to handle confidential and sensitive legal and personnel matters appropriately.
      • Technology proficiency: Comfortable learning and using legal technology, contract management platforms, document management systems, and emerging AI-enabled tools.
      • Process orientation: Able to evaluate existing workflows and identify practical ways to improve efficiency, consistency, and accountability.
      • Initiative: Able to identify issues, anticipate needs, and take appropriate action without requiring constant direction.
      • Teamwork: Able to work effectively with the Legal Department and colleagues throughout the organization.

      Pay

      Salary range: $

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