Legal Operations / Paralegal

We are looking for a highly organized Legal Operations / Paralegal specialist to support a financial services team in Burbank, California. This part-time contract position focuses on contract coordination, legal invoice administration, and day-to-day operational support for the legal function.

About the role

Estimated 15 hours a week.

Responsibilities

• Oversee the intake, review, and timely processing of legal invoices while maintaining accurate tracking records.
• Coordinate contract administration activities using approved templates and ensure documentation is complete throughout each stage of the agreement lifecycle.
• Monitor approval status, follow up with stakeholders for signatures, and help drive contracts through completion with internal teams and external parties.
• Maintain well-organized legal files, records, and supporting materials to promote accessibility and compliance.
• Safeguard confidential and sensitive documents with a high level of discretion.
• Provide administrative and operational support to the legal team, including coordination of calendars and workflow-related tasks.
• Use tools such as Outlook, Teams, SharePoint, and related collaboration platforms to manage documentation and communication effectively.

Requirements

• Prior experience in legal operations, paralegal support, contract administration, or a comparable legal support environment.
• Demonstrated ability to manage detailed contract workflows with accuracy and strong organizational control.
• Experience handling confidential records and sensitive business information responsibly.
• Proficiency with contract templates and document collaboration tools, including Outlook, Teams, and SharePoint.
• Strong communication skills with the ability to coordinate effectively across internal departments and external contacts.
• Ability to balance multiple priorities, track deadlines, and maintain follow-through in a fast-paced setting.
• Familiarity with calendar management and administrative coordination within an organized office environment.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.