Paralegal – Legal Operations

About the role

We are seeking an experienced Paralegal / Legal Operations Manager to join our Legal Department and provide broad-based legal and operational support to the General Counsel and the Company’s business operations.

Responsibilities

• Contract Management and Review
  • Assist with the review, organization, processing, and administration of contracts, including client, vendor, consultant, subcontractor, and other business agreements.
  • Identify and track key contractual provisions, obligations, deadlines, insurance requirements, indemnification provisions, limitations of liability, and other risk-allocation provisions.
  • Coordinate contract review and approval processes with business personnel and the Legal Department.
  • Maintain accurate and organized electronic contract files and records.
  • Assist with contract negotiations and follow-up communications as directed by the General Counsel.
  • Monitor contractual obligations, renewals, expirations, and other important dates.
• Legal Operations
  • Assist the General Counsel in developing, implementing, and improving Legal Department processes, procedures, systems, and workflows.
  • Manage and maintain the Company’s contract management and legal document management systems.
  • Administer contract intake, routing, approval, execution, storage, and reporting processes.
  • Develop and maintain legal department calendars, trackers, dashboards, and reports.
  • Identify opportunities to improve efficiency through technology, automation, and standardized workflows.
  • Assist with the implementation and responsible use of AI-assisted and agentic processes to improve legal and business workflows.
  • Establish and maintain organized electronic filing and document-retention practices.
  • Coordinate with Information Technology and other departments on legal technology and systems as appropriate.
  • Track legal department matters, deadlines, outside counsel activity, and other operational metrics.
  • Assist with budgeting, invoice review, and administrative coordination relating to outside counsel and other legal service providers.
• Employment and Employee Matters
  • Assist the Legal Department and Human Resources with employee-related legal matters and documentation.
  • Support preparation, review, and maintenance of employment agreements, policies, notices, and other employment-related documents.
  • Assist with responding to employee inquiries and coordinating with Human Resources and management on employment matters.
  • Maintain confidentiality of sensitive employee and personnel information.
• Insurance Matters
  • Assist with the administration and management of the Company’s insurance program.
  • Coordinate with insurance brokers, carriers, attorneys, and internal personnel regarding claims, certificates of insurance, renewals, and coverage-related matters.
  • Maintain insurance records and assist with tracking claims and related documentation.
  • Assist in gathering information and documentation required for insurance claims and litigation.
• Litigation and Claims
  • Assist the General Counsel and outside counsel with litigation, arbitration, claims, and disputes.
  • Coordinate collection, organization, and preservation of relevant documents and information.
  • Maintain litigation and claims files, calendars, deadlines, and status reports.
  • Assist with discovery, subpoenas, document requests, and other litigation-related activities.
  • Coordinate communications and information flow among the Legal Department, business personnel, insurers, and outside counsel.
• Legal Department Administration
  • Maintain organized legal files, databases, calendars, and records.
  • Assist with legal research and preparation of reports, summaries, correspondence, and other documents.
  • Support implementation and administration of Legal Department policies and procedures.
  • Assist in identifying opportunities to improve legal processes, efficiency, and risk management.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Perform other legal and operational duties as assigned by the General Counsel.

Qualifications

• Required:
  • Bachelor’s degree from an accredited college or university.
  • At least 5 years of relevant paralegal experience.
  • Demonstrated experience with:
    • Contract review and administration.
    • Employment and employee-related matters.
    • Insurance matters and claims.
    • Litigation and dispute-related matters.
  • Excellent written and oral communication skills.
  • Strong organizational skills and exceptional attention to detail.
  • Ability to manage multiple projects and priorities while meeting deadlines.
  • Ability to work independently and exercise good judgment.
  • Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
  • Ability to handle confidential information appropriately and maintain a high degree of professionalism.
• Preferred:
  • Experience working in a professional services organization, particularly an architecture, engineering, construction, real estate, or similar firm.
  • Experience working with a contract lifecycle or contract management system, such as LinkSquares or a similar platform.
  • Experience implementing or managing legal operations processes and workflows.
  • Familiarity with AI-assisted or agentic processes and tools used to automate or improve legal and business workflows.
  • Experience with document management systems and electronic legal databases.
  • Familiarity with construction and/or professional services contracts and risk allocation provisions.

Key Competencies

• Excellent communication: Able to communicate clearly, professionally, and effectively with attorneys, executives, managers, employees, clients, vendors, insurers, and outside counsel.
• Attention to detail: Able to identify important contractual, legal, and factual details and maintain accurate records.
• Organization and follow-through: Able to manage numerous matters, deadlines, and competing priorities.
• Judgment and discretion: Able to handle confidential and sensitive legal and personnel matters appropriately.
• Technology proficiency: Comfortable learning and using legal technology, contract management platforms, document management systems, and emerging AI-enabled tools.
• Process orientation: Able to evaluate existing workflows and identify practical ways to improve efficiency, consistency, and accountability.
• Initiative: Able to identify issues, anticipate needs, and take appropriate action without requiring constant direction.
• Teamwork: Able to work effectively with the Legal Department and colleagues throughout the organization.

Pay

Salary range: $80,000–$100,000