PA to Estate Manager

Job Summary We are seeking a polished, highly organized Personal Assistant to Estate Manager for a direct hire opportunity in Aliso Viejo, CA. This in-office role supports the day-to-day operations of a private residential environment, working closely with the Estate Manager to ensure schedules, communications, vendors, travel details, documentation, and household priorities are handled with accuracy and discretion. This is an excellent opportunity for a dependable administrative professional who thrives in a high-touch support role where confidentiality, professionalism, flexibility, and follow-through are essential. The work environment is structured, service-focused, and collaborative, with interaction across household staff, corporate support teams, vendors, contractors, family members, and associates. The right candidate will appreciate a role where attention to detail, strong communication, and calm execution directly contribute to a well-run estate operation. Key Responsibilities Manage and coordinate calendars, appointments, reminders, scheduling conflicts, and follow-up items for the Estate Manager and Principal. Support documentation, workflow, correspondence, filing, meeting preparation, and confidential administrative processes. Assist with scheduling vendors, contractors, maintenance providers, and estate-related service appointments. Coordinate detailed travel support, including communication with pilots, crew, and boat captain, itineraries, inventory, stocking, cleanliness, and readiness for travel. Assist the Principal’s family and associates with appointments, shopping, expense management, inventory, and special requests. Build effective working relationships with internal staff, support teams, customers, service providers, and contractors while supporting ad-hoc projects as needed. Compensation And Benefits Salary range: $72,000 to $79,000 per year. Target salary: $75,000 per year. Job type: Direct hire. Location: Aliso Viejo, CA. Workplace type: In-office. Schedule: Flexibility required. Morning shift: 8:00 a.m. to 4:30 p.m. Afternoon shift: 12:30 p.m. to 9:00 p.m. Graveyard shift: 9:00 p.m. to 5:30 a.m. Company-paid medical, dental, and vision insurance for employee-only coverage. Employee pays a portion of elected family benefits. 401(k) with employer contribution. Paid vacation. FSA. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1186 ]]>