P-Card Administrator, Office of the Agency Chief Contracting Officer
NYC Department of Health and Mental Hygiene · Queens, NY · 1 mo ago
Information TechnologyFull-time
About the role
The Finance Division at the NYC Health Department has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet the NYC Health Department's public health and racial equity objectives.
Responsibilities
- Ensuring that Cardholders adhere to agency and City p-card policies. Actively and regularly review the agency's p-card policy and recommend changes and updates as appropriate.
- Create and maintain comprehensive p-card files and fully comply with any audit requests.
- Serve as a liaison with the DCAS Citywide P-Card Administrator and their staff.
- Cookordinate new card request, relinquishments and special requests.
- Ensure that individuals nominated for new cards have the requisite background to hold a P-Card.
- Orient new cardholders to proper procedures and conducting regular trainings in the appropriate use of P-Card.
- Monitor P-Card transactions daily to ensure users' compliance with agency and City P-Card policies.
- Contact cardholders with questions or issues regarding card usage and make appropriate recommendations.
- Provide technical assistance to cardholders and their approvers and supervisors to facilitate appropriate oversight approvals and clearances.
- Identify challenges and solutions on P-Card; corresponding with program and ACCO Senior Staff for rapid resolution.
- Participate in meetings concerning P-Card, providing accurate status of the agency's P-Card program.
- Promote increased utilization of City-Certified MWBE Vendors and assist in the achievement of other initiatives related to the agency's P-Card program.
- Perform special projects and related work as required.
Requirements
- A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
- A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
- A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
Qualifications
- Experience managing competitive procurements for a government agency
- Experience writing specifications or scopes of work (SOWs) for competitive procurements or contracts
- Experience using the PASSPort system
- Demonstrated understanding and working knowledge of the NYC PPB Rules
- Experience working under strict deadlines
Skills
- Exceptional organizational, analytical and leadership skills
- Superior oral and written communication skills
- Ability to manage a wide range of projects simultaneously in a fast-paced environment
Benefits
- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website
- Benefits: City employees are entitled to unmatched benefits such as:
- a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
- additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
- a public sector defined benefit pension plan with steady monthly payments in retirement.
- a tax-deferred savings program
- a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Why you should work for us
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Additional Information
- The City of New York is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
- The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
Minimum Qualifications
- A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
- A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
- A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.