Procurement Coordinator, Office of the Agency Chief Contracting Officer

About the role

The Finance Division at the NYC Health Department oversees finance, contracting, procurement, payroll, and revenue functions, supporting programs to deliver critical services and meet public health and racial equity objectives. The Bureau of the Agency Chief Contracting Officer (ACCO) is seeking a Research Assistant to serve as a Procurement Coordinator, reporting to the Director of Health Contracts. The role involves conducting research, preparing procurement documents, ensuring compliance, coordinating with internal teams, vendors, and stakeholders to facilitate efficient procurement operations aligned with agency goals.

Established in 1805, the New York City Department of Health and Mental Hygiene is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Its mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve optimal health through programs in food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

Responsibilities

• Prepare procurement documents, including Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications, ensuring accuracy and compliance with procurement policies.
• Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards.
• Provide status update in all systems on a regular basis.
• Review and confirm that contract scopes are comprehensive, clearly defined, and meet the operational needs of the Agency.
• Perform research and analysis to determine fair market value for goods and services.
• Utilize reliable online sources and databases to identify adverse information, such as lawsuits, penalties, or regulatory actions involving awarded contractors. Summarize the findings and escalate any red flags or concerns to Senior Leadership.
• Communicate with vendors to request required documentation, review submitted materials for accuracy and compliance with procurement rules and regulations, and provide feedback and technical assistance as needed.
• Ensure timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration.
• Identify challenges and solutions on procurement matters; correspond with program and ACCO Leadership for rapid solution.
• Attend and participate in meetings to provide detailed updates on the status of procurement actions and address any questions or concerns.
• Contribute to special projects and initiatives as assigned, ensuring alignment with organizational goals and priorities.

Qualifications

Minimum Qualifications: A baccalaureate degree from an accredited college and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data