AGENCY PROCUREMENT OFFICER
Illinois Department of Commerce and Economic Opportunity · Springfield, IL · 1 mo ago
Purchasing$12k/moFull-time
We need to output HTML fragment with sections only if real content. Remove boilerplate: diversity statement, bilingual, reasonable accommodation, sponsorship, salary disclosure, date, location, job ID, opening/closing dates, agency, class title, skill option, bilingual option, salary? Actually salary is given: "Anticipated Starting Salary $11,525 - $12,050 monthly". That's specific, so we can include Pay section. Work Hours: Monday-Friday 8:30am - 5:00pm, Anticipated Hybrid Work Schedule Availability: 2 to 5 Days per week in office. So Schedule section. Benefits: mention "gold standard of benefits", "top-tier benefits and great retirement packages". Could include Benefits section. Also "Why Work for Illinois?" is a section maybe "About the role"? Actually we have "Position Overview", "Essential Functions", "Minimum Qualifications", "Preferred Qualifications", "Conditions of Employment", "About The Agency". Also "Why Work for Illinois?" could be part of Benefits or separate but we can treat as "Benefits"? Might be better to have sections: About the role (maybe Position Overview), Responsibilities (Essential Functions), Requirements (Minimum Qualifications), Qualifications (Preferred Qualifications), Benefits, Pay, Schedule. Also maybe "About The Agency" could be part of About the role? But we need headings exactly as allowed: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content.
We must not repeat job title as heading. No Job ID etc.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include details from Position Overview, Essential Functions, Minimum Qualifications, Preferred Qualifications, Conditions of Employment, Benefits statements, Pay, Schedule, Why Work for Illinois? maybe as part of Benefits or About the role.
We need to use for section headings. Use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We must not include sections with filler like "commensurate with experience". We have actual content.
Let's extract:
Position Overview: paragraph(s). We'll put under
About the role
with containing that overview.
Essential Functions: list of duties. We'll put under
Responsibilities
with - each function.
Minimum Qualifications: two bullet points? Actually text: "Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, with coursework in business management or a related field. Requires prior experience equivalent to four (4) years of progressively responsible administrative experience with experience in purchasing and contract lifecycle management in a public or private organization." We'll make
- each.
Preferred Qualifications: list of preferences. We'll put under
Qualifications
with - each.
Skills? Not explicitly listed separate; maybe we could combine with Qualifications. But we could have Skills section if there are skill mentions: e.g., "working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems", "experience supervising professional subordinate staff", "experience working in SAP/ERP". Those are skills. Could put under Skills. But we already have Qualifications for preferred qualifications; maybe better to put skills under Qualifications. However instructions: we can include Skills section if there is real specific content. There is skill content. Could create Skills section with those skill items. But we must not duplicate. Let's decide: Use Qualifications for minimum qualifications, Skills for preferred qualifications/skill specifics. Or combine. I'd rather have Requirements (minimum) and Qualifications (preferred) and Skills (specific skills). But we have limited headings; we can use all.
Let's extract skill items from preferred qualifications:
- five (5) years' experience with state contracting or procurement management.
- two (2) years' experience coordinating the development of Intergovernmental Agreements.
- three (3) years' working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems.
- two (2) years’ experience in contract creation.
- two (2) years' experience supervising professional subordinate staff.
- one (1) year experience working in SAP/ERP.
These are experience/skill. Could go under Qualifications (preferred) or Skills. I'll put them under Qualifications as preferred qualifications. Then Skills maybe not needed. But we could still include Skills with things like "strategic sourcing strategies", "negotiating with vendors", "full-line supervisor", etc. Those are in Essential Functions. Might be redundant.
Given instruction: Prefer a few substantive sections over many thin ones. So maybe we combine: About the role (position overview), Responsibilities (essential functions), Requirements (minimum qualifications), Qualifications (preferred qualifications), Benefits, Pay, Schedule. That's 6 sections.
Now Benefits: we have "Why Work for Illinois?" paragraph about values, flexible jobs, gold standard of benefits, top-tier benefits and great retirement packages, avenues to advance careers. Also maybe "No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits." So we can craft Benefits section with those points.
Pay: we have salary range.
Schedule: work hours and hybrid schedule.
Now we need to remove boilerplate: diversity statement, reasonable accommodation, sponsorship, salary disclosure, date, location, job id, opening/closing dates, agency, class title, skill option, bilingual option, etc. Also remove "Why Work for Illinois?"? No, we keep as part of Benefits.
Also remove "The Main Form Of Communication Will Be Through Email..." etc. That's boilerplate/application instructions; remove.
Also remove "A resume is highly encouraged..." etc. That's application instructions; remove.
Also remove "Please attach a DETAILED Resume/Curriculum Vitae (CV)..." etc. Remove.
Also remove "***PLEASE UPLOAD A COPY OF YOUR UNOFFICIAL COLLEGE TRANSCRIPTS FOR VERIFICATION OF COURSEWORK***" remove.
Also remove "Nearest Major Market: Springfield". That's metadata; remove.
Also remove "Agency Contact: CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)" remove.
Also remove "Work County: Sangamon" maybe metadata; remove.
Also remove "Headquarter Location: 1011 S 2nd St, Springfield, Illinois, 62704" maybe metadata; remove.
Also remove "Bargaining Unit Code: None Merit Comp Code: Term Appointment/ Gubernatorial (Management Bill)" remove.
Also remove "Number of Vacancies: 1" maybe metadata; but could be considered substantive? It's a detail about job. Might keep? The instruction: do not put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Number of vacancies is minor metadata; we can drop.
Also remove "Job Type: Salaried Category: Full Time" maybe metadata; but we have Pay and Schedule sections; we could drop.
Now we need to ensure we preserve all substantive information: position overview, essential functions, minimum qualifications, preferred qualifications, benefits statements, pay, schedule.
Let's craft HTML.
We'll start with
About the role
...position overview text...
Then Responsibilities
- ... each essential function...
Then Requirements
- ... minimum qualifications...
Then Qualifications
- ... preferred qualifications...
Then Benefits
- ... benefits points...
Then Pay
Anticipated Starting Salary $11,525 - $12,050 monthly.
Then Schedule
Monday‑Friday 8:30 am – 5:00 pm; anticipated hybrid work schedule of 2 to 5 days per week in office, depending on operational needs.
Now we need to copy exact text from posting for each bullet, preserving details.
Position Overview text: "The Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking a skilled, motivated person to direct and manage the agency's contract and procurement portfolio. This position will also manage medium- to large non-competitive and competitive procurements, Intergovernmental Agreements, direct the Office of Strategic Sourcing, represent the agency to internal and external stakeholders, and speak on behalf of the Director when needed. The Agency Procurement Officer (SPSA Opt 1) is a critical player in DCEO operations and ensures programs have access to the 3rd-party resources needed to achieve the agency mission. We invite qualified applicants committed to efficiency, good stewardship of taxpayer dollars, and strong project management skills to apply."
We'll put that as paragraph.
Essential Functions bullet list: need to extract each function from the "Essential Functions" paragraph. It's a long sentence with semicolons. Let's break:
- Planning, directing, implementing and administering all DCEO procurements that are subject to the Illinois Procurement Code and IGA’s that meet DCEOs operational needs.
- Serves as official agency spokesperson and lead contact on behalf of the Director and the department to all internal and external entities including the Governor’s Office, CPO, SPO, the legislature, the Office of Management and Budget, vendors, contractors, public, private and federal officials on agency-specific procurement issues, independently possessing substantial authority to negotiate and bind the agency to contractual agreements and operational agreements for agency-specific contractual procurements deferring to the Director on issues of potentially substantial impact.
- Independently and through subordinate staff, oversees evaluating proposals received from vendors, negotiating with vendors and vendor selection.
- Serves as full-line supervisor.
- Develops strategic sourcing strategies for agency-specific procurements.
- Administers activities of DCEO Office of Strategic Sourcing and Procurement staff, both independently and through subordinate purchasing personnel.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
We'll make each a - .
Minimum Qualifications bullet list:
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, with coursework in business management or a related field.
- Requires prior experience equivalent to four (4) years of progressively responsible administrative experience with experience in purchasing and contract lifecycle management in a public or private organization.
Preferred Qualifications bullet list:
- Prefers five (5) years' experience with state contracting or procurement management.
- Prefers two (2) years' experience coordinating the development of Intergovernmental Agreements.
- Prefers three (3) years' working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems.
- Prefers two (2) years’ experience in contract creation.
- Prefers two (2) years' experience supervising professional subordinate staff.
- Prefers one (1) year experience working in SAP/ERP.
Benefits bullet list: from "Why Work for Illinois?" and benefits statements.
Text: "Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois."
We can break into bullet points:
- Embodies values of
for prose. We must not include sections with filler like "commensurate with experience". We have actual content. Let's extract: Position Overview: paragraph(s). We'll put under
About the role
withcontaining that overview. Essential Functions: list of duties. We'll put under
Responsibilities
with- each function.
Minimum Qualifications: two bullet points? Actually text: "Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, with coursework in business management or a related field. Requires prior experience equivalent to four (4) years of progressively responsible administrative experience with experience in purchasing and contract lifecycle management in a public or private organization." We'll make
- each.
Preferred Qualifications: list of preferences. We'll put under
Qualifications
with- each.
Skills? Not explicitly listed separate; maybe we could combine with Qualifications. But we could have Skills section if there are skill mentions: e.g., "working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems", "experience supervising professional subordinate staff", "experience working in SAP/ERP". Those are skills. Could put under Skills. But we already have Qualifications for preferred qualifications; maybe better to put skills under Qualifications. However instructions: we can include Skills section if there is real specific content. There is skill content. Could create Skills section with those skill items. But we must not duplicate. Let's decide: Use Qualifications for minimum qualifications, Skills for preferred qualifications/skill specifics. Or combine. I'd rather have Requirements (minimum) and Qualifications (preferred) and Skills (specific skills). But we have limited headings; we can use all.
Let's extract skill items from preferred qualifications:
- five (5) years' experience with state contracting or procurement management.
- two (2) years' experience coordinating the development of Intergovernmental Agreements.
- three (3) years' working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems.
- two (2) years’ experience in contract creation.
- two (2) years' experience supervising professional subordinate staff.
- one (1) year experience working in SAP/ERP.
These are experience/skill. Could go under Qualifications (preferred) or Skills. I'll put them under Qualifications as preferred qualifications. Then Skills maybe not needed. But we could still include Skills with things like "strategic sourcing strategies", "negotiating with vendors", "full-line supervisor", etc. Those are in Essential Functions. Might be redundant.
Given instruction: Prefer a few substantive sections over many thin ones. So maybe we combine: About the role (position overview), Responsibilities (essential functions), Requirements (minimum qualifications), Qualifications (preferred qualifications), Benefits, Pay, Schedule. That's 6 sections.
Now Benefits: we have "Why Work for Illinois?" paragraph about values, flexible jobs, gold standard of benefits, top-tier benefits and great retirement packages, avenues to advance careers. Also maybe "No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits." So we can craft Benefits section with those points.
Pay: we have salary range.
Schedule: work hours and hybrid schedule.
Now we need to remove boilerplate: diversity statement, reasonable accommodation, sponsorship, salary disclosure, date, location, job id, opening/closing dates, agency, class title, skill option, bilingual option, etc. Also remove "Why Work for Illinois?"? No, we keep as part of Benefits.
Also remove "The Main Form Of Communication Will Be Through Email..." etc. That's boilerplate/application instructions; remove.
Also remove "A resume is highly encouraged..." etc. That's application instructions; remove.
Also remove "Please attach a DETAILED Resume/Curriculum Vitae (CV)..." etc. Remove.
Also remove "***PLEASE UPLOAD A COPY OF YOUR UNOFFICIAL COLLEGE TRANSCRIPTS FOR VERIFICATION OF COURSEWORK***" remove.
Also remove "Nearest Major Market: Springfield". That's metadata; remove.
Also remove "Agency Contact: CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)" remove.
Also remove "Work County: Sangamon" maybe metadata; remove.
Also remove "Headquarter Location: 1011 S 2nd St, Springfield, Illinois, 62704" maybe metadata; remove.
Also remove "Bargaining Unit Code: None Merit Comp Code: Term Appointment/ Gubernatorial (Management Bill)" remove.
Also remove "Number of Vacancies: 1" maybe metadata; but could be considered substantive? It's a detail about job. Might keep? The instruction: do not put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Number of vacancies is minor metadata; we can drop. Also remove "Job Type: Salaried Category: Full Time" maybe metadata; but we have Pay and Schedule sections; we could drop. Now we need to ensure we preserve all substantive information: position overview, essential functions, minimum qualifications, preferred qualifications, benefits statements, pay, schedule. Let's craft HTML. We'll start with
About the role
...position overview text...
ThenResponsibilities
- ... each essential function...
Requirements
- ... minimum qualifications...
Qualifications
- ... preferred qualifications...
Benefits
- ... benefits points...
Pay
Anticipated Starting Salary $11,525 - $12,050 monthly.
ThenSchedule
Monday‑Friday 8:30 am – 5:00 pm; anticipated hybrid work schedule of 2 to 5 days per week in office, depending on operational needs.
Now we need to copy exact text from posting for each bullet, preserving details. Position Overview text: "The Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking a skilled, motivated person to direct and manage the agency's contract and procurement portfolio. This position will also manage medium- to large non-competitive and competitive procurements, Intergovernmental Agreements, direct the Office of Strategic Sourcing, represent the agency to internal and external stakeholders, and speak on behalf of the Director when needed. The Agency Procurement Officer (SPSA Opt 1) is a critical player in DCEO operations and ensures programs have access to the 3rd-party resources needed to achieve the agency mission. We invite qualified applicants committed to efficiency, good stewardship of taxpayer dollars, and strong project management skills to apply." We'll put that as paragraph. Essential Functions bullet list: need to extract each function from the "Essential Functions" paragraph. It's a long sentence with semicolons. Let's break: - Planning, directing, implementing and administering all DCEO procurements that are subject to the Illinois Procurement Code and IGA’s that meet DCEOs operational needs. - Serves as official agency spokesperson and lead contact on behalf of the Director and the department to all internal and external entities including the Governor’s Office, CPO, SPO, the legislature, the Office of Management and Budget, vendors, contractors, public, private and federal officials on agency-specific procurement issues, independently possessing substantial authority to negotiate and bind the agency to contractual agreements and operational agreements for agency-specific contractual procurements deferring to the Director on issues of potentially substantial impact. - Independently and through subordinate staff, oversees evaluating proposals received from vendors, negotiating with vendors and vendor selection. - Serves as full-line supervisor. - Develops strategic sourcing strategies for agency-specific procurements. - Administers activities of DCEO Office of Strategic Sourcing and Procurement staff, both independently and through subordinate purchasing personnel. - Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. We'll make each a - . Minimum Qualifications bullet list: - Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, with coursework in business management or a related field. - Requires prior experience equivalent to four (4) years of progressively responsible administrative experience with experience in purchasing and contract lifecycle management in a public or private organization. Preferred Qualifications bullet list: - Prefers five (5) years' experience with state contracting or procurement management. - Prefers two (2) years' experience coordinating the development of Intergovernmental Agreements. - Prefers three (3) years' working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems. - Prefers two (2) years’ experience in contract creation. - Prefers two (2) years' experience supervising professional subordinate staff. - Prefers one (1) year experience working in SAP/ERP. Benefits bullet list: from "Why Work for Illinois?" and benefits statements. Text: "Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois." We can break into bullet points: - Embodies values of
- each.
Skills? Not explicitly listed separate; maybe we could combine with Qualifications. But we could have Skills section if there are skill mentions: e.g., "working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems", "experience supervising professional subordinate staff", "experience working in SAP/ERP". Those are skills. Could put under Skills. But we already have Qualifications for preferred qualifications; maybe better to put skills under Qualifications. However instructions: we can include Skills section if there is real specific content. There is skill content. Could create Skills section with those skill items. But we must not duplicate. Let's decide: Use Qualifications for minimum qualifications, Skills for preferred qualifications/skill specifics. Or combine. I'd rather have Requirements (minimum) and Qualifications (preferred) and Skills (specific skills). But we have limited headings; we can use all.
Let's extract skill items from preferred qualifications:
- five (5) years' experience with state contracting or procurement management.
- two (2) years' experience coordinating the development of Intergovernmental Agreements.
- three (3) years' working knowledge of the state Procurement Code, BidBuy or other electronic purchasing systems.
- two (2) years’ experience in contract creation.
- two (2) years' experience supervising professional subordinate staff.
- one (1) year experience working in SAP/ERP.
These are experience/skill. Could go under Qualifications (preferred) or Skills. I'll put them under Qualifications as preferred qualifications. Then Skills maybe not needed. But we could still include Skills with things like "strategic sourcing strategies", "negotiating with vendors", "full-line supervisor", etc. Those are in Essential Functions. Might be redundant.
Given instruction: Prefer a few substantive sections over many thin ones. So maybe we combine: About the role (position overview), Responsibilities (essential functions), Requirements (minimum qualifications), Qualifications (preferred qualifications), Benefits, Pay, Schedule. That's 6 sections.
Now Benefits: we have "Why Work for Illinois?" paragraph about values, flexible jobs, gold standard of benefits, top-tier benefits and great retirement packages, avenues to advance careers. Also maybe "No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits." So we can craft Benefits section with those points.
Pay: we have salary range.
Schedule: work hours and hybrid schedule.
Now we need to remove boilerplate: diversity statement, reasonable accommodation, sponsorship, salary disclosure, date, location, job id, opening/closing dates, agency, class title, skill option, bilingual option, etc. Also remove "Why Work for Illinois?"? No, we keep as part of Benefits.
Also remove "The Main Form Of Communication Will Be Through Email..." etc. That's boilerplate/application instructions; remove.
Also remove "A resume is highly encouraged..." etc. That's application instructions; remove.
Also remove "Please attach a DETAILED Resume/Curriculum Vitae (CV)..." etc. Remove.
Also remove "***PLEASE UPLOAD A COPY OF YOUR UNOFFICIAL COLLEGE TRANSCRIPTS FOR VERIFICATION OF COURSEWORK***" remove.
Also remove "Nearest Major Market: Springfield". That's metadata; remove.
Also remove "Agency Contact: CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)" remove.
Also remove "Work County: Sangamon" maybe metadata; remove.
Also remove "Headquarter Location: 1011 S 2nd St, Springfield, Illinois, 62704" maybe metadata; remove.
Also remove "Bargaining Unit Code: None Merit Comp Code: Term Appointment/ Gubernatorial (Management Bill)" remove.
Also remove "Number of Vacancies: 1" maybe metadata; but could be considered substantive? It's a detail about job. Might keep? The instruction: do not put Job ID / requisition numbers as headings — fold minor metadata into a short
- each.
Preferred Qualifications: list of preferences. We'll put under