Outside Car Checker | Inventory Clerk

About the role

Our Outside Car Checker / Inventory Clerk plays a critical role in the vehicle intake process by ensuring every purchased vehicle is accurately documented, inventoried, and entered into our inventory system. This position combines hands-on vehicle inspections with administrative and procurement support to maintain accurate records, ensure compliance, and support efficient yard operations. The ideal candidate is detail-oriented, organized, comfortable working both outdoors and in an office environment, and enjoys a fast-paced setting.

Responsibilities

• Vehicle Intake & Inventory
  • Receive purchased vehicles after customers complete office paperwork.
  • Verify VINs and accurately record vehicle information in company systems.
  • Take clear, detailed photographs of the vehicle's exterior, interior, and key components.
  • Inspect and inventory parts and components associated with each vehicle.
  • Identify and document high-value cores, hybrid batteries, catalytic converters, recalled airbags, and other special components.
  • Inspect vehicles for dents, scratches, missing parts, and other damage; accurately document findings.
  • Apply inventory barcodes, stock numbers, and tracking labels.
  • Ensure all required documentation, photos, and keys are transferred to the appropriate departments.
• Administrative & Inventory Support
  • Enter and maintain vehicle and inventory information within company databases.
  • Maintain accurate inventory records and supporting documentation.
  • Create and update spreadsheets and reports to support operational needs.
  • Perform data entry, filing, scanning, copying, and document management.
  • Assist with inventory audits and reconciliation activities.
  • Maintain organized electronic and physical records.
  • Respond to internal requests for inventory and vehicle information.
• Procurement & Operational Support
  • Assist with purchasing office supplies, maintenance items, equipment, and other operational materials.
  • Process purchase requests and invoices while maintaining accurate procurement records.
  • Coordinate with vendors regarding orders, deliveries, and inventory availability.
  • Track open purchase orders and assist with order follow-up.
  • Support inventory control initiatives and maintain procurement documentation.
  • Assist with special projects and operational reporting as assigned.
• General Responsibilities
  • Communicate effectively with office staff, buyers, production, and management.
  • Maintain confidentiality of company and customer information.
  • Follow all company safety policies and procedures.
  • Maintain a clean and organized work area.
  • Perform other duties as assigned.

Requirements

• Basic Qualifications
  • High School Diploma or GED required.
  • 1-3 years of experience in inventory control, automotive, administrative support, procurement, or a related field preferred.
  • Automotive or salvage industry experience is a plus.
• Knowledge, Skills, And Abilities
  • Strong attention to detail with the ability to accurately inspect vehicles and maintain records.
  • Ability to identify vehicle damage, missing parts, and high-value automotive components.
  • Working knowledge of Microsoft Office, particularly Excel and Outlook.
  • Comfortable using smartphones, tablets, handheld scanners, and inventory software.
  • Strong organizational and time management skills.
  • Ability to communicate effectively with customers, vendors, and internal teams.
  • Ability to manage multiple priorities while maintaining accuracy.
  • Basic mathematical skills including addition, subtraction, multiplication, division, percentages, and inventory counts.
  • Ability to work independently with minimal supervision.
• Physical Demands & Work Environment
  • Work is performed both outdoors in the vehicle yard and indoors in an office environment.
  • Frequent standing, walking, bending, kneeling, reaching, and climbing in and around vehicles.
  • Regular exposure to varying weather conditions including heat, cold, rain, and wind.
  • Must be able to lift and carry up to 50 pounds.
  • Frequent use of computers, tablets, handheld scanners, and cameras.
  • Occasional travel may be required based on business needs.

Benefits

• Health/Dental/Vision Insurance
• Paid Time Off
• 401k with Generous Company Match
• Company Paid Life Insurance and Long-Term Disability
• Short-Term Disability
• Employee Discounts
• Tuition Reimbursement