Outreach and Events Senior Consultant

What You Will Do

As a Senior Consultant supporting a Department of War project focused on military community and quality‑of‑life programs, you will play a key role in planning, coordinating, and executing high‑visibility outreach and training events for a government client.

• Event Planning & Execution: Support end‑to‑end planning of training sessions, directorate events, multi‑day conferences, roundtables, and stakeholder engagements.
• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement: Share client budgets, requirements, and potential vendors/events spaces so procurement can negotiate rates and secure contracts.
• Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run‑of‑show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real‑time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post‑Event Reporting: Conduct after‑action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.

What You Will Need

• Bachelor’s degree.
• Three (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities.
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client‑facing engagements.
• Demonstrated event planning experience, including coordination of multi‑day events, stakeholder meetings, breakout sessions, and trainings.
• Excellent organizational skills with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective verbal and written communication skills; confidence interacting directly with government clients and senior stakeholders.
• Ability to work independently on fast‑paced, high‑priority tasks while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi‑day commitments).
• Proficiency with Microsoft Teams, Outlook, SharePoint, Excel, and Word.

What Would Be Nice To Have

• Experience supporting event logistics or planning for federal government clients, particularly the Department of War.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies as they relate to coordinating government‑sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality‑of‑life initiatives, or federal readiness/support offices.

Benefits

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Eligibility for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life coverage
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short‑Term & Long‑Term Disability
• Student Loan PayDown
• Tuition Reimbursement, Personal Development & Learning Opportunities
• Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Emergency Back‑Up Childcare Program
• Mobility Stipend