Outreach and Events Senior Consultant

Travel required up to 25 %. No security clearance required.

Responsibilities

• Support end‑to‑end planning of training sessions, directorate events, multi‑day conferences, roundtables, and stakeholder engagements.
• Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure planning aligns with program priorities.
• Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordinate with Guidehouse procurement to share client budgets, requirements, and potential vendors so rates can be negotiated and contracts secured.
• Oversee room layouts, signage, registration, attendee tracking, scheduling, run‑of‑show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Serve as the onsite logistics lead for key events; manage real‑time issue resolution and coordinate with venue teams, government representatives, program managers, and support staff.
• Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Conduct after‑action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.

Requirements

• Bachelor’s degree.
• Three (3) or more years of professional experience supporting logistics, event planning, project coordination, or outreach activities.
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client‑facing engagements.
• Demonstrated event planning experience, including coordination of multi‑day events, stakeholder meetings, breakout sessions, and trainings.
• Excellent organizational skills with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective verbal and written communication skills; confidence interacting directly with government clients and senior stakeholders.
• Ability to work independently on fast‑paced, high‑priority tasks while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi‑day commitments).
• Proficiency with Microsoft Teams, Outlook, SharePoint, Excel, and Word.

Preferred Qualifications

• Experience supporting event logistics or planning for federal government clients, particularly the Department of War.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies as they relate to government‑sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality‑of‑life initiatives, or federal readiness/support offices.

Benefits

• Competitive compensation.
• Flexible benefits package.
• Medical, prescription, dental, and vision insurance.
• Personal and family sick time & company‑paid holidays.
• Eligibility for a discretionary variable incentive bonus.
• Parental leave and adoption assistance.
• 401(k) retirement plan.
• Basic life and supplemental life insurance.
• Health Savings Account, dental/vision & dependent‑care flexible spending accounts.
• Short‑term and long‑term disability coverage.
• Student loan pay‑down program.
• Tuition reimbursement, personal development, and learning opportunities.
• Skills development and certifications.
• Employee referral program.
• Corporate‑sponsored events & community outreach.
• Emergency back‑up childcare program.
• Mobility stipend.