Outpatient Coordinator

Essential Functions

• Performs a wide variety of executive coordinator and administrative duties as required for daily operation of the outpatient facility.
• Facilitates communications between the Outpatient's Program Director and key management personnel of the organization.
• Researches and analyzes routine administrative projects for the Outpatient's Program Director.
• Provides follow-up to assignments given to staff by the Outpatient's Program Director or facility Administrator.
• Completes assignments accurately, in a timely manner and within procedural guidelines.
• Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.

Requirements

• Educational/Experience Requirements: High school diploma preferred; college education desirable, with training in a medical field. Additional experience in quality management activities may be substituted for clinical experience and/or educational requirements. Minimum of 5 years of experience in the clerical field required with minimum of 4 years as Administrative Assistant in multi-staffed psychiatric facility. Minimum of 5 years direct experience with quality management functions.
• Knowledge of Medical Terminology preferred.

Qualifications/Skills

• Must be able to read and to write.
• Computer literacy, strong verbal and written skills.
• Must be well organized, flexible and responsible.
• Must be able to communicate knowledge in an educational arena.
• Must possess excellent communication skills, both oral and written.
• Must be able to type at least 50 correct words per minute.
• Must be proficient in Microsoft Word.
• Heavy, high paced work load requires high energy and excellent organization, time management, and analytical skills.
• Must be able to work tactfully and cooperatively with a variety of internal and external customers.
• Ability to work with minimal supervision, think globally, and simultaneously manage multiple details.

Work Environment

• Subject to many interruptions.
• Occasional pressure due to multiple calls and inquiries.
• This position can be high paced and stressful; must be able to cope mentally and physically to atmosphere.
• Work requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.