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OSP Financial Administrator - Post Award Management, Workday and eRA Commons experience

Vanderbilt University Medical Center · Nashville Metropolitan Area · 4 days ago
FinanceFull-time

About the role

The identified individual(s) is a member of the Office of Sponsored Programs-Financial Management Support and delivery team (OSP-FMS) whose mission is to provide the best possible customer service to the VUMC research community for frontline financial and selected award management activities.

Working in a high-volume, deadline driven, fast-paced, and dynamic team environment, the OSP-FMS is a group of professionals structured with expertise focused on achieving department and institutional goals by providing services and support to an assigned portfolio with duties of a complex and confidential nature.

The individual must have attention to detail; a strong work ethic; social and communication skills as a team player and resource; and the ability to work in a multifaceted, collaborative, central office environment.

The OSP-FMS is critical in maintaining the integrity of the research enterprise. The position(s) ensures that research activities are conducted efficiently and in compliance with all relevant regulations and policies.

Responsibilities

  • Manages complex and time-sensitive accounting/financial activities with a high-level of knowledge and demonstrated subject matter expertise, ensuring proper oversight requirements and reporting to key stakeholders.
  • Manages daily fiscal responsibilities of research awards and sponsored funds within an assigned portfolio, including the operational oversight of post-award processes, i.e., effort reporting, financial reporting, and project close-outs.
  • Work across central office teams to review, create, and optimize Workday financial reports; provide input on departmental annual research budgets; conduct analyses of center deficit/surplus corrections; and compile and submit grant closeouts, year-end closings, invoice monitoring, and other financial activities.
  • Oversee compliance and risk management activities for an assigned portfolio, including but not limited to quarterly effort certification processes, the annual faculty research survey, and adherence to institutional policies.
  • Collaborate with team members, departmental staff, and faculty as well as with other OSP units to provide updated information on requests related to the financial management of an assigned portfolio.
  • Provide policy interpretation, guidance and assistance to faculty with all aspects of financial and sponsored project management.
  • Exercises independent judgment, initiative, and the ability to make decisions relative to the department/division/center grants and contracts operations as well as other tasks assigned.

Requirements

  • Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs).
  • Candidate must have extensive knowledge of the federal regulations governing sponsored research (i.e. OMB Uniform Guidance).
  • Must be organized and analytical.
  • Excellent written and oral communication skills are critical.
  • Demonstrated ability to work both as a member of a team and independently.
  • Demonstrated ability to work under the pressure of hard deadlines and competing priorities.
  • Advanced knowledge and experience utilizing VUMC and sponsor-specific electronic grants management systems (i.e. NIH eRA Commons, Coeus/PEER/Workday/Aries/Discover-E).
  • Ability to identify resources, solve problems and take initiative.
  • Commitment to providing professional, efficient, and timely service to the VUMC research community is a must.

Qualifications

  • Education: Bachelor's
  • Experience: 4 years

Skills

  • Research Administration (Intermediate)
  • Regulatory Awareness (Intermediate)
  • Regulatory Compliance (Intermediate)
  • Problem Solving (Intermediate)
  • Budgeting/Financial Management (Intermediate)
  • Project Tracking and Reporting (Intermediate)

Benefits

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

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