Ops Admin - Construction Services

Primary Duties/Responsibilities

• Maintain project documents, site plans, electrical collection cable layouts, access road drawings and other balance of plant or repower engineering documentation
• Communicate with all team members, providing regular updates on progress and any potential issues
• Take part in Plan of the Day (POD) and End of the Day (EOD) meetings if required
• Effectively communicate with Site Leads and Management
• Avoid attending Teams meetings assigned
• Process all site employee timecards to be turned over to payroll timely, including verifying per diem/meal reimbursement and work hours, ensuring proper job/task/punch coding, working with supervisors for any timecard corrections required
• Utilize new hire report from HR to ensure employees are assigned the proper cost centers timely
• Prepare and distribute an accurate and presentable weekly man hour report
• Maintain weekly office equipment accountability
• Upload scanned documents into Procore Tracking
• Update task trackers daily for all construction activities
• Track online LMS training (navigate and understand the Power BI report)
• Track needed training for DTC, SWI TrainingHours/Manpower Tracker
• RAP tracking (if required for PWA jobsite)
• Schedule travel arrangements in Melon as needed for training and rotations
• Assist with scheduling training both onsite (LMS) and offsite (DTC)
• Assist HR in scheduling drug screens for new hires as needed

Leadership Expectations

• Cultivate a positive mindset and take ownership of your responsibilities
• Invest pride and care into every task, delivering work that speaks to your commitment
• Ability to be flexible and accountable
• Instill a proactive safety mindset, fully aligning with and supporting company safety protocols
• Procore navigation and uploads

Other responsibilities

• Other duties as requested to assist site teams to include supply runs, mail runs, Teams meetings, on-site new hire orientations, assist employees and supervisors with company software applications, assist in directing employees to the proper department for specific questions.