Construction Field Office Admin

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
• Communicate with trade partners and vendors to obtain and update account information.
• Aid in the preparation, issuance, and tracking of Request for Information (RFI), Estimate Work Order (EWO), Submittal Approval (SWA), and Backcharges.
• Compile project close-out documents.
• Prepare and submit petty cash reimbursements and process expense reports.
• Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
• Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.
• Perform general receptionist duties, including greeting visitors, answering the phone, processing incoming mail and deliveries.
• Make travel arrangements for jobsite visitors and new and/or transferring employees as needed.
• Maintain upkeep of the appearance of the office trailer and perform light housekeeping.
• Order and pick up meals for onsite meetings.

Requirements

• High School Diploma, GED, or equivalent
• 1-2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry
• Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful
• Valid Drivers' License required

Physical Demands and Working Environment

• Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.
• Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Environment: Indoor and Outdoor Setting
• Physical: Standing or sitting for prolonged periods, stooping, bending, kneeling, crouching, reaching, twisting, lifting, carrying, pushing, and/or pulling light to moderate amounts of weight, operating equipment requiring repetitive hand movement and fine coordination, traveling to other locations using various modes of private and commercial transportation, verbal communication.
• Hearing: Normal audio range with or without correction.
• Vision: Normal visual range with or without correction.