Construction Field Office Admin

About the role

Support the onsite field team at the construction project site.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
• Communicate with trade partners and vendors to obtain and update account information.
• Assist in the preparation, issuing, and tracking of RFI's, EWO's, SWA's, and Backcharges.
• Compile project close-out documents.
• Prepare and submit petty cash reimbursements and process expense reports.
• Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
• Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.
• General receptionist duties including greeting visitors, answering phones, processing incoming mail and deliveries.
• Make travel arrangements for jobsite visitors and new or transferring employees as needed.
• Maintain the appearance of the office trailer and perform light housekeeping.
• Upkeep of office supplies and reorder as needed.
• Order and pick up meals for onsite meetings.

Requirements

• High School Diploma, GED, or equivalent.
• 1-2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• Strong computer skills including knowledge of Excel, Word, MS Office Suite; Viewpoint and Textura experience is helpful.
• Valid Driver's License required.
• Bilingual (English/Spanish) preferred.

Physical Demands and Working Environment

The conditions described are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel using various modes of private and commercial transportation; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.