Operations Specialist - Health, Sport, & Human Physiology

Key Responsibilities

• Oversight of main office operations, including front desk coverage, and serving as the first point of contact for students, faculty, alumni, and community inquiries.
• Provide administrative supervision of office staff—assigning work, coaching, delivering feedback, and conducting performance reviews.
• Manage promotion and tenure and other faculty review processes from start to finish, exercising a high degree of discretion with confidential materials.
• Provide high-level administrative support to the Department Administrator, including assistance with departmental budgeting needs.
• Monitor the departmental scholarship process, ensuring awards are applied in line with donor intentions in coordination with the Undergraduate and Graduate Program Committees and accounting staff.
• Plan and coordinate department-wide events and organize complex meetings; develop standard operating procedures and policies and support departmental goals with clear benchmarks and progress tracking.
• Lead departmental communications—website updates, the departmental communication plan, marketing and social media efforts, and timely notice of key events, deadlines, and policies to faculty, staff, and students.

Required Qualifications

• Bachelor’s degree, or an equivalent combination of education and experience.
• At least three (3) years of relevant administrative experience.
• Advanced skill with a variety of desktop tools, including Microsoft Word, Excel, PowerPoint, and Outlook calendaring, along with the willingness and ability to learn new software platforms as needed.
• Working knowledge of, and demonstrated ability to use, tools, techniques, and processes for gathering and reporting data.
• Excellent project management skills, including the ability to plan to both short-term and long-term deadlines to reach a desired outcome.
• Demonstrated ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments about prioritization and time allocation.
• High attention to detail and strong problem-solving skills.

Desired Qualifications

• Basic experience with website maintenance.
• Working experience with electronic processing systems, such as Workflow.
• Basic knowledge of University policies and procedures.
• Experience supervising or directing the work of office or student staff.

Position and Application Details

For additional job details and to apply please visit https://jobs.uiowa.edu/ and access requisition #26004860. Pay Level 3B. To be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission: Resume, Cover Letter.