Operations Specialist

Responsibilities

• Conduct physical inventory counts at customer locations, branch facilities, and warehouses, ensuring inventory accuracy and proper documentation.
• Utilize RF scanners, inventory management software, and computer systems to track inventory movements, reconcile discrepancies, and maintain accurate records.
• Receive, inspect, stock, and organize incoming products and supplies, ensuring proper product rotation and inventory control procedures.
• Monitor product expiration dates and assist with inventory audits to maintain product quality and compliance standards.
• Absorb and transport daily orders onto delivery vehicles, verify order contents, and maintain organization.
• Transport operational documents, reports, and other business materials between branch locations as required.
• Perform general administrative duties including data entry, filing, record maintenance, report preparation, and completion of operational paperwork.
• Utilize Microsoft Office applications including Excel, Word, Outlook, and other business software to support daily operations.
• Operate pallet jacks and other approved warehouse equipment safely and efficiently.
• Maintain warehouse cleanliness through sweeping, organizing inventory, removing trash, and supporting overall facility upkeep.
• Support additional operational, warehouse, inventory, and administrative tasks as assigned.

Qualifications

• Ability to work independently and collaboratively in a fast-paced warehouse and office environment.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Experience using RF scanners, inventory systems, warehouse management software, or computerized inventory programs preferred.
• Strong attention to detail, organizational skills, and ability to accurately complete paperwork and maintain records.
• Valid driver's license with a clean driving record required.
• Must be able to obtain and maintain a valid Medical Examiner's Certificate (DOT Medical Card) as required by FMCSA regulations.
• Ability to lift up to 40 lbs., perform bending, walking, driving, and standing for extended periods, and safely operate pallet jacks and warehouse equipment.
• Demonstrated reliability, professionalism, and commitment to workplace safety.

About Us

Founded in 1938, American Food & Vending is one of the largest privately held dining and refreshment service providers in the United States. We provide innovative solutions with unparalleled service and cutting-edge technology to enhance the guest experience and exceed expectations. Based in Syracuse, NY, we manage operations nationwide across diverse industries including healthcare, business dining, education, and cultural institutions. Our comprehensive offerings include full-service vending and refreshment solutions such as advanced micro markets, coffee services, pantry services, and water filtration and purification systems. We offer a variety of meal options, including fresh and nutritious snacks, beverages, and meals, supported by trained technicians and attendants who ensure round-the-clock support and maintenance services tailored to our guests' preferences and lifestyles. American Food & Vending is recognized for its excellence, having received the prestigious Operator of the Year Award from NAMA (The Foundation of the National Automatic Merchandising Association). We are committed to staying ahead of industry trends and technologies, continuously enhancing our services to meet the evolving needs of our clients and customers. As an equal opportunity employer, we strive to foster a diverse and inclusive workforce.