Operations Specialist (Administration Building)

Job Overview

Roles And Responsibilities

• Oversees equipment, services, supply ordering, and staff for the Administration Building Copy Center.
• Manages vendor outsourcing contracts for services which cannot be completed in-house.
• Tracks the status of and facilitates purchase of and repairs to equipment in the copy center and mailroom.
• Communicates and answers questions from schools and other LCPS organizations.
• Facilitates inventory of all supplies in both the copy center and the mailroom, maintaining the budget for each.
• Captures invoices for schools for specialty or elective copy jobs, and tracks collection of payments.
• Continually assesses staffing levels and contract availability to complete planned work; defines work shifts for copy center as needed.
• Maintains accurate records of copy center and mailroom requests and volume to inform workflow, staffing, and future budgets.
• Provides daily oversight for all copy center and mailroom employees.
• Remains up to date with technology needs to facilitate copy center and mailroom operations; coordinates with vendors and other LCPS organizations to ensure appropriate implementation, as needed.
• Works closely with the DDI and custodial staff to make sure the appropriate technical equipment is available, and setup are completed.

Qualifications

• Education: Bachelor’s Degree
• Experience: Not specified
• Licenses and Certifications: Not specified
• Knowledge, Skills And Abilities: Knowledge of copy center and mailroom operations; good human relations and communication skills; excellent organizational skills with attention to detail; knowledge of standard office software such as spreadsheets, databases, word processing, budgeting, and facility use procedures; ability to process technical computer software applications to maintain accurate and complete records

Physical Requirements

• Sitting and/or remaining in a stationary position for long periods of time.
• Erecting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• May occasionally be exposed to extreme temperatures or other inclement weather, and loud noises.
• Normal cognitive abilities including the ability to learn, recall and apply certain practices and policies.