Operations Records Specialist
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.
About the role
This position works out of our Kansas City, MO location in the Toxicology, Diagnostics Division. We’re empowering smarter medical and economic decision-making to help transform the way people manage their health at all stages of life. Every day, more than 10 million tests are run on Abbott’s diagnostics instruments, providing lab results for millions of people.
The Operations Records Specialist supports regulatory, operations, and compliance activities for Abbott Rapid Diagnostics – Toxicology – US Workplace. This role provides support, including regulatory research, document management, contract support, and audit preparation. The position partners with internal stakeholders to ensure processes and documentation align with applicable laws and regulatory requirements, while escalating complex operational legal matters to appropriate Legal or Compliance functions. Strong attention to detail, organization, and the ability to interpret regulatory guidance are critical to success.
Responsibilities
- Conduct regulatory and legal research related to drug testing, occupational health, and workplace compliance requirements
- Monitor federal, state, and local regulatory changes (e.g., DOT, workplace drug testing, HIPAA) and summarize impacts for internal stakeholders
- Support development, review, and version control of policies, procedures, and compliance documentation
- Partner with operations, HR, sales, and client services to operationalize compliance requirements
- Support internal and external audits, investigations, and compliance reviews through documentation gathering and tracking
- Assist in preparing and reviewing contracts, templates, and client-facing materials under direction of Legal
- Maintain accurate records of regulatory filings, certifications, and compliance activities
- Track and escalate potential compliance risks or issues to Legal or Compliance leadership
- Support employee training efforts by preparing materials and tracking completion
- Maintain confidentiality of sensitive legal, health, and business information
- Manage the process for credentialling nurses and physicians within the Medical Review Office and Occupational Health Service teams
Requirements
- Bachelor’s degree in Legal Studies, Business, or related field or equivalent paralegal experience
- 2+ years of experience in legal support, regulatory support, compliance, or similar environment
- Foundational understanding of healthcare, workplace, or regulated industry requirements
- Strong research, analytical, and organizational skills
Preferred Qualifications
- Paralegal certification or compliance-related certification
- Experience in occupational health, drug testing, or regulated healthcare environments
- Familiarity with regulations such as DOT compliance, HIPAA, and state-specific employment laws
- Experience with compliance tracking systems or audit management tools
Benefits
- Career development with an international company where you can grow the career you dream of
- Free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year for qualifying employees
- Excellent retirement savings plan with a high employer contribution
- Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit – an affordable and convenient path to getting a bachelor’s degree
- Company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune
- Recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists
Pay
The base pay for this position is $61,300.00 – $122,700.00. In specific locations, the pay range may vary from the range posted.