OPERATIONS & PROGRAM COORDINATOR | PART-TIME | HYBRID

About the role

The Operations & Program Coordinator keeps the operational backbone of Arise running smoothly. This is a behind-the-scenes role for someone who loves bringing order, follow-through, and excellence to the details that make a mission run. It reports directly to the Executive Director.

Responsibilities

• Maintain accurate and up-to-date eligible-student lists for each partnering school
• Ensure registration and parent-permission forms are completed, collected, and properly stored
• Send eligibility lists to schools on program mornings (time-sensitive)
• Oversee and manage online attendance systems for host locations using a CRM
• Submit attendance reporting to schools on program afternoons (time-sensitive)
• Troubleshoot tracking and data issues as they arise
• Process and track volunteer background checks
• Maintain documentation and records aligned with Arise’s compliance standards
• Ensure each host church has the forms, materials, and curriculum resources its program needs
• Manage user access and permissions in the CRM for host churches, leaders, and volunteers
• Serve as a reliable point of contact for host church operational needs
• Periodically attend programs in-person as a support to host churches and church partners
• Collect photos and session highlights from program locations and route them for marketing use
• Track attendance trends and manage data-collection points i.e. online surveys, interest forms, and other intake to surface insights that strengthen programs and storytelling

Requirements

• Detail-oriented and organized — you find satisfaction in accurate lists, meeting deadlines, and assuring systems run as planned.
• Tech-comfortable — experience with CRMs, spreadsheets, online tracking systems, and ability to learn new tools quickly.
• Confident phone communication — this role requires regular phone contact with schools, churches, vendors, and volunteers. You’re comfortable picking up the phone to resolve issues directly in a warm and professional manner. You are a problem solver who enjoys engaging with people to bring about a win-win resolution.
• Dependable and proactive — you follow through, get things done, anticipate needs, solve problems before they grow, and can confidently make decisions.
• Mission-aligned — Agreement with and ability to represent Arise’s Christian mission, values, and statement of faith to schools, churches, and families.

Qualifications

• Experience in nonprofit administration, church operations, school systems, or program coordination is a plus.

Benefits

• Flexible schedule with the expectation of availability during program days for time-sensitive morning (eligibility) and afternoon (attendance) tasks, recurring staff meetings, and occasional program observations.
• Hybrid work arrangement, with the option to work from home or at any CoHatch location.
• Unlimited co-working membership included.

Pay

$20 per hour (W-2 employee).

Schedule

Flexible, with the expectation of availability during program days for time-sensitive morning (eligibility) and afternoon (attendance) tasks, recurring staff meetings, and occasional program observations.

Location

Hybrid.

Application

Email your résumé and a cover letter about why the mission of Arise resonates with you to info@arisestudents.org. We’d love to hear from you.

13110 Harrell Pkwy, Ste 100 | Noblesville, IN 46060 | arisestudents.org