Operations Manager, Government Grants

Overview

Since our founding in 1924, the American Heart Association has cut cardiovascular disease deaths in half and continues to tackle today’s biggest health challenges. The Operations Manager, Government Grants will provide project‑ and initiative‑level operational coordination and support to Principal Investigators and implementation teams for specific government grants throughout the grant lifecycle. This full‑time, benefits‑eligible, grant‑funded position reports to the National Government Funding Director, is home‑based with flexible location, and is funded through July 31 2027 (potential extension). Employees have access to Heart U, the corporate university, and a range of resources to support work‑life harmonization.

Responsibilities

• Partner with project leads to ensure expenses and invoices are accurately completed, reviewed, approved, and submitted promptly.
• Identify project activities that may require prior approval or a waiver under award terms, coordinate with Finance, Legal, or OFP, and support preparation, routing, and tracking of related documentation.
• Support project budget planning, monitoring, and forecasting; coordinate budget revision requests, draft justifications, track approvals, and partner with finance teams on formal adjustments.
• Review personnel allocations, salary distribution documentation, and effort‑related materials to ensure charges align with approved activities, in partnership with Finance, HR, and OFP.
• Coordinate operational documentation for contractors and subrecipients, support completion of required forms, track approvals, collect deliverables and invoice support, and assist with subrecipient monitoring.
• Draft or compile responses for internal review, maintain project‑level communication logs, and collaborate with program teams to track milestones, deliverables, reporting requirements, and follow‑up actions.
• Support documentation, routing, and tracking of cost transfer or expense reallocation requests; confirm required approvals and escalate issues to Finance or OFP as needed.
• Maintain organized, audit‑ready project files, including approvals, communications, deliverable evidence, invoices, budget documentation, and closeout materials; support final reconciliation and project closeout activities.
• Perform other duties and projects as assigned.

Qualifications

• Bachelor’s degree or equivalent work experience.
• At least three (3) years of relevant experience.
• Understanding of financial systems, journal entries, and expense management, including budget development.
• Knowledge of OMB Uniform Guidance and NIH policies.
• Familiarity with federal grantors such as CDC, HRSA, and NIH.
• Experience in project management in compliance with federal and state regulations.

Pay

Expected pay range: $68,300 – $87,550. Pay is commensurate with experience; geographic differentials may apply. The American Heart Association reserves the right to pay more or less than the posted range.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Robust retirement program with employer match and automatic contributions.
• Employee assistance program, wellness program, telemedicine, and medical consultation services.
• Paid Time Off (minimum 16 days per year for new employees, increasing with seniority) and 12 paid holidays.
• Tuition assistance for career‑related education.
• Professional development through Heart U (over 100,000 learning resources), Employee Resource Groups, and mentoring programs.
• Work‑life harmonization initiatives supporting flexible schedules and personal well‑being.