Operations Manager, Government Grants
American Heart Association · Burlington, VT · 1 mo ago
Hybrid$68k–$88k/yrFull-time
We need to output HTML fragment with sections: Overview (maybe not a heading? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The posting includes Overview, Responsibilities, Qualifications, Compensation & Benefits. Also there is mention of location flexible, home-based, full time, benefits eligible, grant funded, funding expiration, reporting line, etc. Those could be part of Overview or maybe a separate "About the role". We need to decide sections based on content.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Also remove lines like "This position not a match with your skills? Click here..." etc. Also remove "Join our Talent Community!" etc. Also remove "Software Powered by ICIMS Default: Location : Location US-TX-Dallas Posted Date 23 hours ago (9/10/2026 5:52 PM) Requisition ID 2026-18201 Job Category Finance & Accounting Position Type Full Time". Also remove "#TheAHALife..."? That's culture but maybe keep as part of overview? It's not boilerplate but it's promotional; we can keep as prose.
We need to preserve all substantive information. So we need to include details: founding 1924, cut cardiovascular disease deaths in half, mission, need passionate individuals, etc. Also mention full time, benefits eligible, grant funded, funding expiration July 31 2027, potential extension, location flexible home-based, reporting to National Government Funding Director, role description.
Responsibilities list: Expense Review, Prior Approval Requests & Compliance, Budget Planning and Monitoring, Personnel and Compensation Documentation, Subrecipient and Contractor Coordination, Communication, Reporting, and Deliverable Tracking, Cost Transfers and Expense Reallocations, Records Management and Closeout Support, Other Duties.
Qualifications: Bachelor's degree or equivalent work experience, At least three (3) years of relevant experience, Financial Systems, Federal Regulations, Funding Mechanisms, Project Management.
Compensation & Benefits: Compensation – Expected pay range will be $68,300 to $87,550. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. Performance and Recognition – ... Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation. Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization. The American Heart Association’s 2028 Goal: ... mission statement etc.
We need to decide sections: Overview (maybe "About the role") includes the founding statement, mission, full-time, benefits eligible, grant funded, funding expiration, location flexible, reporting line, etc. Could also include "About the Association". But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which are present.
We have Responsibilities (clear). Qualifications (clear). Benefits (present). Pay (present). Schedule? Not explicitly given besides full time. Could we create Schedule section? The posting says full time, benefits eligible. That's schedule info. Could include Schedule section with "Full-time". But we need to avoid filler like "not specified". Since we have full time, we can include Schedule section with that.
Requirements? Could be similar to Qualifications; but we have Qualifications already. Could we also have Requirements? Might be redundant. Better to have Qualifications section and maybe not Requirements. The instruction: Prefer a few substantive sections over many thin ones. So we can have Overview (maybe as About the role), Responsibilities, Qualifications, Benefits, Pay, Schedule. That's six sections.
We need to ensure we don't create sections with filler like "commensurate with experience" in Pay section? Actually Pay section includes the pay range and note about commensurate with experience. That's okay; it's substantive.
We need to avoid repeating job title. No headings for Job ID etc.
We need to output only HTML fragment, no /, no markdown fences.
We'll produce something like:
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The posting includes Overview, Responsibilities, Qualifications, Compensation & Benefits. Also there is mention of location flexible, home-based, full time, benefits eligible, grant funded, funding expiration, reporting line, etc. Those could be part of Overview or maybe a separate "About the role". We need to decide sections based on content.
We must not repeat job title as heading. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. Also remove lines like "This position not a match with your skills? Click here..." etc. Also remove "Join our Talent Community!" etc. Also remove "Software Powered by ICIMS Default: Location : Location US-TX-Dallas Posted Date 23 hours ago (9/10/2026 5:52 PM) Requisition ID 2026-18201 Job Category Finance & Accounting Position Type Full Time". Also remove "#TheAHALife..."? That's culture but maybe keep as part of overview? It's not boilerplate but it's promotional; we can keep as prose.
We need to preserve all substantive information. So we need to include details: founding 1924, cut cardiovascular disease deaths in half, mission, need passionate individuals, etc. Also mention full time, benefits eligible, grant funded, funding expiration July 31 2027, potential extension, location flexible home-based, reporting to National Government Funding Director, role description.
Responsibilities list: Expense Review, Prior Approval Requests & Compliance, Budget Planning and Monitoring, Personnel and Compensation Documentation, Subrecipient and Contractor Coordination, Communication, Reporting, and Deliverable Tracking, Cost Transfers and Expense Reallocations, Records Management and Closeout Support, Other Duties.
Qualifications: Bachelor's degree or equivalent work experience, At least three (3) years of relevant experience, Financial Systems, Federal Regulations, Funding Mechanisms, Project Management.
Compensation & Benefits: Compensation – Expected pay range will be $68,300 to $87,550. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. Performance and Recognition – ... Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation. Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization. The American Heart Association’s 2028 Goal: ... mission statement etc.
We need to decide sections: Overview (maybe "About the role") includes the founding statement, mission, full-time, benefits eligible, grant funded, funding expiration, location flexible, reporting line, etc. Could also include "About the Association". But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose which are present.
We have Responsibilities (clear). Qualifications (clear). Benefits (present). Pay (present). Schedule? Not explicitly given besides full time. Could we create Schedule section? The posting says full time, benefits eligible. That's schedule info. Could include Schedule section with "Full-time". But we need to avoid filler like "not specified". Since we have full time, we can include Schedule section with that.
Requirements? Could be similar to Qualifications; but we have Qualifications already. Could we also have Requirements? Might be redundant. Better to have Qualifications section and maybe not Requirements. The instruction: Prefer a few substantive sections over many thin ones. So we can have Overview (maybe as About the role), Responsibilities, Qualifications, Benefits, Pay, Schedule. That's six sections.
We need to ensure we don't create sections with filler like "commensurate with experience" in Pay section? Actually Pay section includes the pay range and note about commensurate with experience. That's okay; it's substantive.
We need to avoid repeating job title. No headings for Job ID etc.
We need to output only HTML fragment, no /, no markdown fences.
We'll produce something like:
About the role
... overview text ...
Responsibilities
- ... ...
Qualifications
- ... ...
Benefits
... benefits text ...
Pay
... pay range text ...
Schedule
Full-time position.
We need to ensure we preserve all substantive information. Let's extract overview content: "Overview Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has a phenomenal opportunity for an Operations Manager, Government Grants with our Office of Funded Programs (OFP) Team. This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on July 31, 2027, with the potential of extension. The location for this position can be flexible and home-based. Reporting to the National Government Funding Director, the Operations Manager, Government Grants will provide project- and initiative-level operational coordination and support to the Principal Investigators (PIs) and implementation teams for specific government grants throughout the grant lifecycle. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs." We need to remove duplicated lines, boilerplate like "#TheAHALife..." maybe keep as it's part of overview but it's promotional; still substantive. We'll keep. We also need to remove "Discover why you will Be Seen..." maybe keep as it's part of overview but could be considered promotional; still substantive. We'll keep. Now responsibilities list: we need to capture each bullet exactly as given. Responsibilities: Expense Review : Partner with project leads to ensure expenses and invoices are accurately completed, reviewed, approved, and submitted promptly. Prior Approval Requests & Compliance : Identify project activities that may require prior approval or a waiver under the specific award terms, coordinate with Finance, Legal, or OFP partner to confirm requirements, and support preparation, routing, and tracking of related documentation. Budget Planning and Monitoring : Support project budget planning, monitoring, and forecasting to align resources with project needs, funding requirements, and federal cost principles. Coordinate budget revision requests, draft supporting justifications, track approvals, and partner with the appropriate finance teams on formal budget adjustments. Personnel and Compensation Documentation : Support review of personnel allocations, salary distribution documentation, and effort-related materials to help ensure charges are aligned with approved project activities and available supporting documentation, in partnership with Finance, HR, and OFP. Subrecipient and Contractor Coordination : Coordinate operational documentation for contractors and subrecipients, support completion of required forms, track approvals in applicable systems, collect deliverable (e.g., Optimus) and invoice support, and assist with subrecipient monitoring activities. Communication, Reporting, and Deliverable Tracking : Draft or compile responses for internal review and approval, maintain project-level communication logs, and collaborate with program teams to track milestones, deliverables, reporting requirements, and related follow-up actions. Cost Transfers and Expense Reallocations : Support documentation, routing, and tracking of cost transfer or expense reallocation requests; confirm that required approvals are obtained; and escalate allowability, timeliness, or documentation questions to Finance or OFP. Records Management and Closeout Support : Maintain organized, audit-ready project files, including approvals, communications, deliverable evidence, invoices, budget documentation, and closeout materials; support final documentation reconciliation, records retention, and project closeout activities. Other Duties : Perform other duties and projects, as assigned. We need to keep the colon after each heading? In HTML list items we can keep the text as is. Qualifications: Bachelor's degree or equivalent work experience At least three (3) years of relevant experience. Financial Systems : Understanding of financial systems, journal entries, and expense management, including budget development. Federal Regulations : Understanding of OMB Uniform Guidance and NIH policies. Funding Mechanisms : Familiarity with federal grantors such as CDC, HRSA, and NIH Project Management : Experience in project management in compliance with federal and state regulations. We need to keep the colon after each? We'll keep as is. Benefits: The benefits paragraph includes multiple sentences. We'll keep as prose. Pay: The compensation paragraph includes multiple sentences. We'll keep as prose. Schedule: Full-time. Now we need to ensure we don't include any boilerplate like "Visit Rewards & Benefits to see more details." That's part of compensation & benefits section; it's substantive? It's a reference; we could keep but it's not essential. Might be considered boilerplate? It's a link reference; but we can keep as it's part of the description. However instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. "Visit Rewards & Benefits to see more details." is not those; it's just a reference. We'll keep. Also need to remove lines like "The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are. At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities." This is substantive mission statement; we can keep in overview maybe. Also need to remove "This position not a match with your skills