Operations Manager (Contract)

About Prophecy Prophecy is building the next generation AI-powered data prep and analysis platform. Our platform enables business analysts and data teams to transform raw data into reliable, production-ready datasets and insights faster, using modern data infrastructure and AI-driven capabilities. We work with leading enterprises to simplify how organizations prepare, analyze, and operationalize data, while maintaining strong governance, security, and operational control. Our mission is to make it dramatically easier for organizations to turn complex data into trusted insights that drive decisions. About the Role Prophecy is looking for an Operations Manager to be the key contributor to the company's operational success. This is an exciting, hybrid role (2-3 days in the San Mateo office) that sits at the intersection of human resources, executive administration, and broader operations. You'll be an important partner to leadership and the wider team, keeping the day-to-day running smoothly while also shaping the employee experience, from onboarding to events and everything in between. Key Responsibilities Managing complex scheduling and calendar coordination for executivesLeading new hire onboarding, ensuring a smooth and well-organized start for every employeePreparing and submitting payroll inputs, coordinating with finance/payroll to ensure accuracy and timelinessPlanning and executing culture-building events and initiatives that strengthen team engagement and moraleSupporting the performance review cycle, including scheduling, tracking, and coordinating documentationSupporting employee benefits programs, serving as a point of contact for employee questions and enrollment resolving conflicts across multiple stakeholdersManaging executive email correspondence, ensuring timely responses and follow-through on key itemsArranging travel logistics, including flights, accommodations, and itinerariesPlanning and coordinating internal and external meetings, offsites, and company eventsManaging offboarding processes, including exit logistics, and documentation Qualifications & Skills 5+ years of experience in an operations or human resources roleBachelors Degree in business administration or related fieldStrong organizational skills with the ability to juggle multiple priorities and deadlinesKnowledge of automation tools and LLM's such as claude, chatGPT, Gemini, etc. Sound judgment and discretion when handling confidential and sensitive informationComfort working with calendar, email, HRIS, and payroll tools, and quick to pick up new systemsA proactive, resourceful, and detail-oriented approach to problem-solvingAbility to work a hybrid schedule, splitting time between in-office and remote work Location: Bay Area, CA What Prophecy Offers: Prophecy covers 99% of employee health insurance premiums and 75% for dependentsDiscretionary allowance for cell phone, wifi, gym memberships, wellness, and moreFlexible PTOProfessional development allowanceCompany sponsored Long Term Disability and Life Insurance, FSA/HSA, dental, visionAbility to have your fingerprint on an innovative productEnd-to-end ownership of your projects.Benefits and perks may vary per countryAt Prophecy, we hire for merit and foster an inclusive culture where people from diverse backgrounds can excel and do their best work. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Don't miss the rocket ship, join Prophecy and build the next data revolution!