OPERATIONS MANAGER

The Role

Support the FLT with calendar management, including setting up internal and external calls, Board calls, and other meetings.

Manage travel arrangements, including coordination with external travel agents for flights, hotels, rental cars, and car services.

Organize and submit expense reports.

Assist in organizing events, including venue selection, catering, and invitations.

Attend meetings as requested and provide scribing support.

Support document management, including signature execution, tracking, and reporting in coordination with company policies.

Manage board correspondence and conference registrations.

Provide compliance and technology support.

Serve as the “hub” for coordinating internal activities, outings and events.

Learn and manage technology setup, including A/V, video conferencing etc.

Support team projects, events, and meetings as assigned.

Assume responsibilities around regular social media, website, and PR updates.

Qualifications

• 5 years of administrative support and office experience, ideally within life sciences.
• Bachelor's degree, with a basic understanding of Biology.
• Strong organizational skills with a keen attention to detail.
• Demonstrated ability to prioritize tasks and work independently, and collaboratively.
• Effective communication skills with the ability to interact at all levels of the company.
• Excellent Microsoft Office skills, including PowerPoint, Excel, and Word.
• Demonstrated ability to work both independently and collaboratively
• Strong written and oral communication skills; interact effectively with peers; and maintain a positive attitude with peers
• Remain highly adaptable, flexible, and accommodating to the needs of a fast-paced, start-up company environment
• Adaptability and enthusiasm for new challenges, curiosity, and a passion for learning
• Creative and strategic thinking, willingness to be bold and take risks, and the ability to recognize and learn from failure
• A collaborative mindset that is open to giving and receiving ideas, perspectives, and feedback