Operations Manager

Responsibilities

• Provide organized, functional administrative operations to ensure a safe, clean, and pleasant first-class office work environment.
• Develop and monitor budgets using On Budget; review and approve facilities-related invoices and prepare check requests.
• Assist in space planning, construction, and renovation efforts; maintain and update floor plans, construction, renovation, and base building drawings.
• Manage office supplies and approve special supply requests.
• Ensure lease compliance and perform liaison functions with building management.
• Manage inbound and outbound fax, mail, and courier services, including mail metering equipment and postage funds.
• Oversee security and safety programs, building access, and parking activation/validation.
• Coordinate local cab and sedan services.
• Set up new hire office spaces, manage visitor offices, and conduct internal office moves.
• Manage catering needs, kitchen supplies, and the cleanliness of pantries, kitchens, and breakrooms.
• Ensure proper labeling and entry of firm files in Legal Key; manage off-site file storage, recall, and disposal.
• Maintain and reorder records supplies such as boxes and labels.
• Manage office recycling and confidential document destruction programs.
• Oversee client services and reception functions; provide facilities and operations orientations for new hires.

Requirements

• BA/BS degree.
• 7–10 years’ progressive experience in Facilities Management or a related field.
• Previous experience as a Facilities Manager in a large professional services or law firm environment preferred.

Skills

• Experience with CAD drawing applications and space management reporting.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Project management experience.

Physical Requirements

• Ability to lift up to 50 pounds.
• Ability to assemble furniture.
• Ability to maneuver under desks.

Pay

Expected salary range for this position is $85,000–$95,000. Final compensation will be determined based on relevant experience, qualifications, skill set, and geographic location.