Operations Manager

About the role

The Operations Manager will manage the day-to-day operations of the Section of Gastroenterology, Hepatology & Nutrition, and serve as the section representative and liaison, when necessary, in issues regarding facilities, finances, and goal planning.

Responsibilities

• Provides administrative and operational support for research, clinical, and educational missions and related projects.
• Cookbook fiscal and budgetary affairs for University activities and handle personnel issues related to staff employees.
• Aid in negotiating agreements, preparing strategic plans, and other activities associated with the Section's programs.
• Oversee clinical provider compliance with medical staff office regulations and requirements.
• Ensure compliance of office staff with relevant offices, University and other policies and guidelines.
• Serve as a liaison with HR and other DOM offices and sections where requested.
• Assist Section Chief and Administrator with operational and administrative needs as requested.
• Ensure timely and compliant credentialing of existing clinical staff.
• Provide support for budget processes, effort reporting and tracking, and research operations.
• Supports the administration, collection, collation of confidential evaluations of staff and faculty.
• Collaborate with leadership, analysts, and other team members as needed to assist in providing quality information to decision-makers in flexible, user-friendly, visual formats.
• Examine and apply information thoughtfully to help solve problems and improve and optimize processes.
• Manage overall administrative team functions and proactively identified and executes opportunities for clarification and improvement of processes and projects.
• Coordinate construction projects, implement space assignments, and plan and respond to space needs.
• Manage day-to-day facility issues and monitor overall environment.
• Responsible for security/access to all sectional areas.
• Professionally supports the clinical department management.
• Implements plans for clinical educational programs and initiatives.
• Acts as a liaison between the section and other University departments.
• Performs other related work as needed.

Requirements

Minimum requirements include a college or university degree in related field. Work experience minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Qualifications

Experience: Demonstrated experience managing multiple projects, competing deadlines, and budgets. Experience in handling coordination of large initiatives, including logistics and adhering to timelines.

Skills

• Familiarity with general business practices.
• Experience working with academic research faculty and leadership.
• Commitment to providing a high level of service and working in a team environment.
• Excellent verbal, interpersonal and communication skills, orally and written.
• Ability to understand complex operational and research-related issues.
• Strong project management skills, strategic problem solving and attention to detail.

Benefits

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.