Operations Director

We believe that the work Port Jobs does changes lives. For over 25 years, we have provided workforce development assistance to Seattle-Tacoma International Airport (SEA) employers, jobseekers, and workers. Our career navigation staff help people develop resumes and apply for jobs. Our staff work in partnership with college instructors to help participants improve their academic skills, apply for tuition benefits, and make career plans. Our hiring events offer jobseekers and workers opportunities to participate in the dynamic airport environment. Port Jobs plays a vital role in supporting SEA hiring, career advancement, and retention.

About the role

The Operations Director will collaborate with the Executive Director, key personnel, and the board of directors to plan and track the budget, communicate financial decisions, and oversee procurement and resource allocation. This role involves leading daily business and financial reporting, grant development, and ensuring organizational compliance with human resources, state, federal, and funder reporting requirements.

Responsibilities

• Fiscal Oversight (40%)
  • Oversee financial system, including payroll processing, accounts payable, and accounts receivable.
  • Manage annual internal financial reviews/audits and all externally required reviews/audits.
  • Collaborate with the Executive Director and board to plan and track the budget, ensuring fiscal reporting requirements are met.
  • Communicate budget assumptions, decisions, and audit results to the board of directors.
  • Develop the annual agency budget, provide budget reviews, and track costs and income.
• Operational Leadership (35%)
  • Manage day-to-day operations, including facilities, IT, and telecommunications.
  • Develop and implement operational and fiscal policies to support organizational effectiveness.
  • Partner with the Executive Director to identify and recommend competitive health benefit packages and providers for banking, insurance, financial services, and vendors.
  • Make data-driven decisions about resource allocation.
  • Track staffing requirements and participate in the hiring process, including reviewing resumes and conducting interviews.
• Business Activities (25%)
  • Oversee daily business activities and manage procurement and resource allocation.
  • Consult with financial contractors, vendors, bankers, insurance providers, legal advisors, and other consultants as needed.
  • Manage all Washington State Employment Security Department communication regarding former employees and experience rating for unemployment insurance.
  • Maintain updated information on human resources, state, and federal tax reporting requirements.
  • Attend grantor-required conferences and training to stay current with evolving grantee reporting requirements.

Requirements

• Bachelor’s degree in business administration, nonprofit management, or a related field, or demonstrated equivalent experience.
• At least five years’ experience in financial management and managing budgets.
• Experience monitoring expenditures and ensuring compliance with budgetary and contract policies.
• Knowledge of state and federal tax filing requirements in collaboration with a contract accountant.
• Experience generating reports about fund development data.
• Excellent written and oral communication skills.
• Ability to use accounting and project management software for financial data analysis and report generation.
• Ability to track the status of bank, human resources, liability insurance, health insurance, profit-sharing, vendor, and grantor/grantee partners, including timelines for report submittals and contract renewals.

Preferred Qualifications

• Managerial experience in a diverse work environment.
• Experience working with financial and accounting reporting under time-sensitive deadlines.
• Experience tracking contractual goals with strong budget development and oversight skills.
• Experience communicating with auditors on compliance issues.
• Demonstrated awareness and sensitivity to the socio-economic and cultural characteristics of staff and community-based partners.

Port Jobs conducts background checks appropriate to the position’s contractual requirements, including fiscal responsibilities and the ability to pass a secure badge test at SEA.

Pay

This is a full-time position with a salary starting at $125,000, commensurate with qualifications and experience.

Benefits

• 11 company holidays, 2 personal holidays, and sick and vacation leave accruing monthly.
• Excellent health insurance, including dental, vision, ADD/LDD, and employee assistance plans.
• 100% employer-paid Profit-Sharing plan (8% of salary annually, equivalent to an employer-paid 401k; two-year vesting, eligibility after six months).
• Optional 403b plan and Flexible Spending Account for health and dependent care expenses.

Schedule

Work is onsite and in-office; physical presence is mandatory.