Operations Coordinator - University Productions Group

About the role

Coordinates activities for the Univ. Prods. Group while supervising the Props crew.

Responsibilities

• Support the University Productions Technical Director in daily operations.
• Be flexible to support various UPG departments as assigned by the Productions Technical Director.
• Manage reservations for all primary campus performance venues and coordinate with faculty and staff.
• Maintain UPG calendars, including equipment and banner schedules.
• Communicate daily with UPG staff and serve as liaison between Stage personnel and campus departments.
• Oversee the Props Department, collaborating with directors and supervising student workers.
• Organize, schedule, and remind directors and production crew of production meetings, tasks, and deadlines, including checking and maintaining the Planner Board.
• Administer door access and scheduling for Rodeheaver Auditorium and the Cinematic Arts Center.
• Represent BJU by organizing and leading tours of RA for prospective students and guests.
• Manage departmental communication, including mail, email, and phone correspondence.
• Procure supplies and maintain detailed digital purchase records.
• Reconcile UPG department credit cards weekly.
• Oversee staff and student time management records in UltiPro.
• Adjust HVAC settings for Rodeheaver Auditorium as needed.
• Plan and coordinate meals for major events.
• Lead decorating efforts for campus programs and performance venue events.
• Maintain the Green Room and RA Lobby, ensuring cleanliness and equipment readiness.
• Lead and mentor student workers in Stage and Props departments.
• Attend scheduled evening and weekend rehearsals and events.
• Encourage spiritual growth among staff and students.
• Foster unity within the University Productions Group.

Requirements

• Effective communication skills, both written and verbal.
• Cumbersome computer skills (Word, Excel, Canva, etc.) coupled with the ability to learn new software systems.
• A sense of artistic design and an ability to carry it out, ie arranging flowers or tables, etc.
• Ability to focus within a loud environment and to work autonomously to achieve defined goals.
• Strong attention to detail, adherence to deadlines, and consistent follow-through (denoting an organized, efficient, and effective professional).
• Energetic and takes initiative to solve problems in order to support smooth operations.
• Flexibility, with a willingness to learn and adapt to unforeseen circumstances.
• A kind and pleasant nature in dealing with people, including a sense of humor.
• Dependable in showing up and diligent in getting tasks done.
• Experience in the theatre and/or desire to work in a performing arts environment.
• Enjoys mentoring and working with students.
• Bachelor's degree.
• 3-4 years of related experience.

Qualifications

• A born-again Christian who has a personal relationship with Jesus Christ.
• Agrees with and affirms the Bob Jones University creed, mission, and core biblical doctrines.
• Conservative lifestyle and supports Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality, and the sanctity of life.
• Active member of a local Bible-believing church holding orthodox theology.

Skills

• Effective communication skills, both written and verbal.
• Competent computer skills (Word, Excel, Canva, etc.).
• A sense of artistic design and ability to carry it out.
• Ability to focus within a loud environment and work autonomously.
• Strong attention to detail, adherence to deadlines, and consistent follow-through.
• Energetic and proactive problem-solving skills.
• Flexibility and willingness to learn and adapt.
• A kind and pleasant demeanor.
• Dependability and diligence.
• Experience in theatre or a desire to work in a performing arts environment.
• Enjoys mentoring and working with students.

Benefits

• Flexible schedule.
• Professional development opportunities.
• Work-life balance.
• Opportunities for spiritual growth.
• Collaborative team environment.

Pay

$X per hour or $Y per week, depending on experience and qualifications.

Schedule

Full-time position, typically Monday through Friday, with occasional evenings and weekends as needed.