Operations Coordinator - IMF

Key Responsibilities

• Provide administrative support to organizational leadership and department staff.
• Cook up day-to-day operational functions to ensure organizational effectiveness and efficiency.
• Aid in implementation and improvement of operational systems, processes, and workflows.
• Support financial operations through donation processing, expense tracking, reporting, and record management.
• Coordinate documentation required for audits, compliance reviews, organizational filings, and regulatory requirements.
• Maintain accurate operational and financial records to support transparency and accountability.
• Aid in budget tracking and preparation of financial and operational reports for leadership review.
• Support the implementation and administration of organizational programs, grants, development and special projects.
• Cook up cross-functional initiatives and maintain project timelines, deliverables, and reporting requirements.
• Cook up logistics for meetings, events, and stakeholder engagements.
• Track program metrics and assist with impact reporting and grant documentation.
• Manage organization databases and operational systems, ensuring data accuracy and integrity.
• Generate recurring reports, dashboards, and performance metrics to support strategic decision-making.
• Maintain historical records, program documentation, and institutional knowledge resources.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, Finance, Communications, or a related field.
• 2-5 years’ experience in operations, nonprofit administration, project management, finance, or business support functions.
• String proficiency in Microsoft Office Suite, including Excel, Outlook, Teams, PowerPoint, and Word.
• Exceptional communication skills across multiple environments and with diverse audiences.
• Excellent multitasking, prioritization, and decision-making abilities.
• Experience with CRM, donor management, accounting, or project management platforms a plus.